Administrative Assistant

Administrative Assistant

As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. Your responsibilities will include providing reception duties, assisting with office administration, and supporting various office functions to enhance productivity and efficiency.

Responsibilities:

• Greet visitors and employees, process all incoming and outgoing mail, and maintain building parking permits.
• Assist office leadership with administrative support and preparation of operating plans and reports.
• Coordinate with office building management for issues and vendors, maintain office supplies, and assist with office space planning.
• Maintain records of assigned workstations and coordinate relocations with internal I.T. and leadership.
• Manage purchase-card transactions and track receipts for accounting documentation.
• Assist with office-wide communications on behalf of office leadership.
• Support HR in onboarding new hires and collecting new hire paperwork.
• Prepare social media posts to promote office activities.
• Lead the planning and coordination of internal staff events and support employee engagement committees.
• Provide assistance to the Doral office and on-site support to the West Palm Beach office for special assignments.
• Coordinate meetings, including assisting with onsite meals and dinner reservations.
• Keep the organizational chart and email distribution lists up to date.
• Type and revise materials such as correspondence, reports, and meeting minutes.
• Assist with scheduling duties as needed.

Essential Skills:

• Strong proficiency in Microsoft Word and Outlook.
• Excellent verbal and written communication skills, including grammar, punctuation, and proofreading.
• Organizational and multitasking abilities.
• Ability to handle confidential information.
• Reception and office operations management.

Additional Skills & Qualifications:

• Proficiency with Microsoft PowerPoint and Excel.
• Experience in social media management, particularly on LinkedIn.
• Event planning and coordination experience.
• Experience supporting multiple office locations.
• Associates degree preferred.
• High School diploma or equivalent required.

Work Environment:

This is an in-office role, Monday to Friday, from 8 AM to 5 PM, with the possibility of starting as early as 7:30 AM. You will be working in a quiet engineering firm environment with approximately 30-40 people, where there is frequent movement of people and visitors.

Job Type & Location:

This is a Contract position based out of Fort Lauderdale, FL.

Pay and Benefits:

The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Fort Lauderdale, FL.

Application Deadline:

This position is anticipated to close on Apr 10, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.