Executive Administrative Assistant

Job Description

Job Description

About Cousins Properties

Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy : Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE : CUZ) develops, owns, and manages a 20 million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.

Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit www.cousins.com.

Job Summary :

The Executive Assistant must be proficient in all aspects of administrative support and possess an ability to multitask. Outstanding customer services skills are critical to properly interact with other Cousins employees, business leaders, vendors, and customers. Verbal and written communication skills are vital to success. The position supports the SVP & Managing Director of Tampa and interacts with other senior executives within Cousins. Attention to detail, quality communication, accuracy, a high sense of urgency, the ability to manage projects and protect confidential information are essential.

This position is located in Tampa, FL. This position is on-site. This is not a remote or hybrid position.

Responsibilities : Administration :

• Create, review and process expense reports
• Travel Coordination
• Calendar management and meeting scheduling / coordination
• Process invoices through Accounting Software (Yardi) as executives’ coder
• Assist hiring manager within the market or Human Resources with any on-boarding of new employees who are direct reports
• Association membership renewals plus sponsorships
• Performs clerical tasks for staff as needed
• Prepares building inspection reports, status reports, tracking reports, correspondence, and files
• Assists in tracking and inputting data into Deal Manager for all RFP’s
• Collects information for tax consultant
• Plans and coordinates end of year events
• Process commission invoices from brokers
• Tracks leasing occupancy activity and regularly updates deal notes
• Assists Managing Director with leasing strategy for vacant spaces
• Maintain property books, updating the rent rolls, stacking plans, floor plans, as necessary
• Gather information and prepare PowerPoint presentation for the quarterly market calls
• Prepare commencement documents, ROFO’s, ROFR’s, and other legal notes using templates supplied by Legal
• Provide general support to the Managing Director in every aspect of commencement documents

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Required or Preferred Knowledge, Skills, and Abilities :

Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.