Office Administrator

Office Administrator Opportunity At Stantec

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.

Your Opportunity: We're looking for a dynamic and detail-oriented Office Administrator who will take on the vital role of managing the front desk and supporting operations in our Columbus, Ohio office. The ideal candidate will understand and demonstrate excellence in both internal and external communication with staff and visitors, along with providing timely, accurate, and professional administrative support in keeping with Stantec's high standards. The role reports to the Office Leader on various initiatives within the workplace. This position is a full-time role (40hrs/week) in Stantec's Columbus office at 1500 Lake Shore Drive, Monday through Friday 8 AM to 5 PM.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include but are not limited to the following:

• Greet visitors and staff and create a professional, welcoming atmosphere by maintaining a presence and consistently monitoring the front entrance.
• Ensure organization and cleanliness of the reception area, communal space, conference rooms and supply areas.
• Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook, issue visitor badges, etc.).
• Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events.
• Assist with event planning and preparation.
• Order office supplies and maintain supply inventory including kitchen and coffee service.
• Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits.
• Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs.
• Format internal and external memos, letters, correspondence, and reports.
• Provide support for new hire orientation and HR-related activities.
• Provide general administrative support to Stantec staff as needed.

Your Capabilities And Credentials

- Must have positive, can-do attitude, and be customer service oriented.

- Strong multitasking skills with the ability to prioritize and organize multiple concurrent assignments.

- Highly organized, detail-oriented, resourceful, and dependable.

- Excellent written and verbal communication skills.

- Must be proactive and willing to take initiative.

- Able to operate both collaboratively and independently in a fast-paced, multi-disciplinary environment.

- Able to work with diverse teams and people, including Management.

- Intermediate to advanced skills in MS Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint).

- Comfortable learning and using new technology.

- Some lifting of file boxes and packages up to 25 pounds may be necessary.

Education and Experience:

- High school diploma or equivalent GED required.

- Minimum of five years' experience in an office environment or other setting with administrative duties.

- Supporting multi-disciplinary teams independently or office management experience is a plus.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec: Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: United States | OH | Columbus

Organization: BC-1944 Shared Services-US Columbus OH

Employee Status: Regular

Business Justification: Replacement

Travel: No

Schedule: Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.