Administrative Assistant - Substation and Renewables

Job Description

Job Description

Description :

Are you highly organized, proactive, and looking to be a key part of a growing team? We’re hiring a Full-Time Administrative Assistant for our Raleigh office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment.

What You’ll Do :

In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.

Key Responsibilities :

• Provide comprehensive administrative support to local staff and Project Engineers
• Maintain document retention systems and organize physical / digital records
• Proactively identify areas where help is needed and offer solutions
• Manage calendars, meetings, and office schedules
• Organize meetings, track attendance, record meeting minutes and distribute to meeting attendees
• Coordinate between multiple departments on budget and schedule related items
• Prepare bid documents, proposals, contracts, internal reports, memos, and documentation
• Create, manage, and enter time codes, hours, and budgets
• Entering of financial specifics into project accounting database
• Assist with employee relations tasks / events as directed, supporting team morale and communication
• Assist with employee travel schedules and reservations
• Help foster a positive and inclusive office environment
• Take initiative to solve problems, think outside the box, and improve workflows

What We’re Looking For :

Requirements :