PURPOSE:
Provides day-to-day administrative support (such as calendar maintenance, meeting scheduling, travel, etc.) to an Executive and members of the staff.
Screening and where possible, responding appropriately to emails on increasingly complex matters, in a manner that reflects an ability to discern between critical and less urgent matters
Tracks and coordinates with staff to ensure completion of all action items for the Executive.
Processes all overhead invoices for fax machines, copiers, conference rooms, and cell phones. Processes all expense reports and invoices for the department.
Procures equipment (phones, IT equipment) for all conference rooms.
Coordinates requirements with executive staff at other locations.
Supports offsite meetings and conferences sponsored by the executive.
Maintains reimbursement files for the budget.
Mentors junior Administrative Assistants.
Assists higher level Executive(s) and/or their Executive Assistant(s), when needed, in the planning of meetings, executive visits, and customer visits.
SUPERVISORY RESPONSIBILITY:
Position does not have direct reports but is expected to assist in guiding and mentoring less experienced staff. May lead a team of matrixed resources.
QUALIFICATIONS
Education Level: High School Diploma OR GED
Experience: 5 years experience supporting executive level management.
Knowledge, Skills and Abilities (KSAs)
Department
Department:
Equal Employment Opportunity
CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
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