People Administrator

People Administrator

Who is Costa Farms? We're one of the world's largest horticultural growersbut without an ego to match our acreage. Our headquarters are in Miami, Florida, where we were founded in 1961. Costa Farms started on just 30 acres, and over the last 60 years, we've grown to more than 5,000 acres around the world. We have farms in North and South Carolina, Central and South Florida, and the Dominican Republic, plus an office in China. Costa Farms now employs nearly 6,000 people : engineers, marketers, accountants / analysts, human resources professionals, and of course, growers and plant scientists!

Here at Costa Farms, we live by the values of being Humble, staying Hungry, and always Hustling. The team rallies to the mission of being a lean, green, growing machine dedicated to enriching the world by bringing plants into everyone's life.

True to that mission, we grow more than 1,500 plant varieties. Driven by the spirit of innovation, the team is always testing new plants and developing new solutions to make it easier for retailers and plant parents to enjoy plants. We're also continuously testing different ways of growing our plants to increase quality and improve their ecological footprint as one aspect of our many sustainability efforts.

We cultivate plants, as well as a winning culture. Join the team, and you'll find opportunities to learn and grow. You'll collaborate with other driven, determined people who together keep Costa Farms an industry leader. You'll support and be supported by a team that cares about each other, our customers, our consumers, and our community.

You'll also find right away that Costa Farms is committed to providing a diverse environment. We're proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.

The People Administrator is pivotal in coordinating and supporting various HR initiatives, ensuring smooth operations and fostering a positive work environment. This individual ensures that HR processes run smoothly by providing administrative support in employee onboarding, HRIS data entry, compliance tracking, reporting, and internal communication. The ideal candidate is detail-oriented, organized, and passionate about creating a positive employee experience. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Collaboration with various teams and stakeholders is essential to achieve our organizational goals.

Responsibilities :

• Manage employee data in HRIS and maintain accurate records.
• Conduct onboarding and orientation sessions.
• Prepare documentation for employee relations and performance discussions.
• Digitize and file HR documents, track attendance, and new hires.
• Distribute payroll checks and resolve payroll discrepancies.
• Monitor work hours, manage shift data, and process pay adjustments.
• Handle employee status changes and coordinate internal transfers.
• Generate workforce reports and audit compliance materials.
• Manage employee status changes, including terminations, transfers, seniority updates, and IT-related notifications.
• Assist current and former employees with inquiries related to W-2 forms, 401(k) plans, I-9 forms, and other employment-related questions and documentation
• Generate reports and summaries for workforce metrics, including attendance, turnover, daily / weekly headcount, and engagement.
• Assist with processing and responding to unemployment claims as needed.
• Follow up on terminations and ensure records are updated accurately
• Contribute to the execution of corporate onboarding processes.
• Assist in organizing employee events, appreciation days, and surveys.
• Support internal communication efforts, such as newsletters, announcements, and presentations.

Additional Responsibilities :

Qualifications :

Physical Demands :

Work Environment :

The role involves utilizing standard office equipment, such as computers, monitors, keyboards, mice, telephones, and other essential digital tools required for daily tasks.

Mixed Indoor and Outdoor Environment : This position is primarily outdoors but may require occasional indoor work between locations for administrative tasks. Indoor duties may involve using computers and standard office equipment. Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy). Tasks often involve manual labor or physical effort.

Skills :

Competencies :

All applicants must be work-authorized.

Costa Farms will not sponsor any visa for this position.

Costa Farms offers competitive wages and benefits, including :

Costa Farms headquarters also has :

This organization participates in E-Verify

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.