Executive Assistant - Construction Company

JobotWest Palm Beach, FL, US

Hace más de 30 días

Tipo de contrato

A tiempo completo

Descripción del trabajo

Job Description

One of the premier custom home builders is looking for an office manager

This Jobot Job is hosted by : Brian Moriarty

Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.

Salary : $60,000 - $80,000 per year

A bit about us :

The Office Manager in a construction company plays a pivotal role in ensuring the smooth operation of administrative functions and serves as a key liaison between office staff, field teams, clients, and subcontractors. This position is responsible for managing office operations, supporting project administration, and maintaining effective communication across all departments.

Why join us?

Great culture
forever job
benefits

Job Details

We are seeking a highly efficient and organized Office Manager to join our dynamic team in the construction industry. This role requires you to be the backbone of our operations, ensuring the smooth running of our office on a day-to-day basis. You will be the first point of contact for all office-related matters and will have the opportunity to make a significant impact on our business operations. This is a full-time position, requiring a minimum of 5 years of relevant experience.

Responsibilities

As the Office Manager, you will be responsible for a wide range of tasks that ensure the effective operation of our office. Your duties will include :

Overseeing and coordinating all office activities and operations to secure efficiency and compliance to company policies.

Supervising administrative staff and dividing responsibilities to ensure performance.

Managing agendas for upper management, assist in planning appointments, board meetings, conferences etc.

Managing phone calls and correspondence (e-mail, letters, packages etc.)

Support budgeting and bookkeeping procedures, including managing contracts and invoices.

Create and update records and databases with personnel, financial and other data.

Track stocks of office supplies and place orders when necessary.

Submit timely reports and prepare

presentations / proposals

as assigned.

Assist colleagues whenever necessary, fostering a supportive and efficient office environment.

Qualifications

The ideal candidate will have the following qualifications :

Proven experience as an Office Manager or Administrative Assistant in the construction industry.

Outstanding communication and interpersonal abilities.

Excellent organizational and leadership skills.

Familiarity with office management procedures and basic accounting principles.

Excellent knowledge of MS Office and office management software.

Qualifications in secretarial studies will be an advantage.

High school diploma; BSc / BA in office administration or relevant field is preferred.

Our Office Manager will need to have a strong understanding of construction industry practices, and be able to multi-task efficiently. You should also possess exceptional communication skills and demonstrate leadership capabilities. This is an excellent opportunity for an individual who is passionate about the construction industry and wants to make a significant contribution to our team. If you have the necessary skills and experience, we would love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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Company Description

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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Assistant Construction • West Palm Beach, FL, US