Payroll / Personnel Specialist

Payroll / Personnel Specialist

Under general supervision, performs payroll and personnel functions; provides difficult, technical, or specialized administrative office support; performs related work as assigned. This skilled, working level class is responsible for overseeing and implementing the payroll and personnel functions of a County department. Work includes performance of difficult, complex or specialized administrative office support work, which requires a high level of independence, initiative, and discretion.

Receives timecards, reviews for completeness and accuracy, verifies approvals and information for time off, call-back, on-call, compensatory time earned or used, and monitors documentation for all types of leaves; confers with others as needed.

Prepares time reporting forms for paper and / or electronic submission of payroll to Payroll Division, processes corrections, receives and distributes paychecks.

Collects, maintains and analyzes information and data, using spreadsheet and other software; prepares a variety of specialized reports and information on a scheduled and as requested basis.

Maintains and reconciles department position control reports, records new allocations and disallocations.

Assists new employees with the completion of payroll and benefit forms, provides orientation to new employees including issuance and completion of timecards, new employee forms and distribution of keys.

Establishes and maintains personnel files for employees in accordance with applicable rules and regulations.

Notifies supervisors of due dates for employee performance reports, monitors completion of scheduled reports, maintains schedule for specialized performance reports and notifies supervisors as appropriate.

Coordinates the department interview process for regular and extra-help positions, prepares requests for recruitments and other documentation for submission to Personnel, participates on interview panels, verifies references and licenses as needed.

Maintains records of incidents, accidents, prepares forms and reports for submission to the Risk Manager; provides follow-up as requested.

Prepares a variety of payroll and personnel documents for administrative staff; provides administration back up as needed.

Provides in-put into the development of computerized reporting and data collection systems, works with department information systems staff in testing and revision of software as needed.

Knowledge of : applicable laws, ordinances and regulations; principles, practices, terminology and processes of the completion of an automated payroll system; principles, practices, terminology and processes of a public personnel system; office administrative practices and procedures, including the operation of standard office equipment; principles and practices of business computer systems including word processing, spreadsheets, and the use of personal computing equipment; correct English usage including spelling, grammar, punctuation and oral presentations; safety procedures and requirements for reporting and documentation.

Skill in : organizing and prioritizing work, including meeting critical time deadlines and following up on assignments; analyzing and resolving a variety of administrative problems; performing payroll and personnel support work. Interpreting, applying rules, and explaining policies and procedures; organizing, researching and maintaining office files; preparing payroll, benefit, and personnel reports as required; coordinating and facilitating meetings; operating standard office equipment including typewriter, calculator and personal computer; maintaining accurate files and records; exercising sound independent judgment within established guidelines; establishing and maintaining effective working relationships with those contacted in the course of the work.

Other requirements : Must possess a valid California driver's license.

Desirable Education and Experience : A typical way to obtain the knowledge and skills outlined above is : Four years of bookkeeping, payroll, accounting, personnel or similar experience at least one year of which was using an automated system.