Legal Support Assistant

Department: Litigation

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

We have an exciting opportunity available in our Portland office for a Legal Support Assistant to support our legal administrative assistants (LAAs). The selected individuals will provide support with document production, accounting and billing functions, new matters, client file organization, records management, and closing transactions. Candidates considered must be able to work well both independently and within a team and have demonstrated experience maintaining high-quality work products in a fast-paced environment. This full-time position is 5 days a week in the office. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers assigned to the team.

Incumbents in this role are integral members of the firm's legal administrative support team. As Legal Support Assistants (LSAs), they work collaboratively within the firm's workflow management system, providing essential task support under the supervision of Legal Administrative Assistants (LAAs) and fee earners. Success in the position requires strong administrative skills, sound judgment, and the ability to take initiative. LSAs must also demonstrate flexibility, adapting quickly to shifting priorities and daily workflow demands to ensure seamless support for the firm's legal operations.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
  
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
  
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
  
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
  

Your Role:

As a Legal Support Assistant, you will assist with general and legal administrative responsibilities such as:

• Preparing, formatting, and editing correspondence and documents
  
• Processing incoming and outgoing mail and deliveries (scan/route)
  
• Copy/print, label, and assemble binders/files
  
• Maintain office space and equipment
  
• Filing documents manually and electronically
  
• Entering time and preparing and submitting expense reports
  

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
  
• Communication: Strong verbal and written communication abilities.
  
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
  

Required Experience:

A high school diploma or equivalent is required, a college degree is a plus, and prior law firm or professional services experience is preferred. Candidates should be comfortable working in a large professional environment and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.

Excellent technical, interpersonal, communication, and organizational skills are essential to be successful in this position.

The salary range for this position is from $52,000 to $62,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate's experience and qualifications.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.