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Administrative Assistant

Administrative Assistant

Red Pepper SoftwarePleasant Grove, UT, United States
Hace 2 días
Tipo de contrato
  • A tiempo completo
Descripción del trabajo

Mission (Why this role exists)

To keep Red Pepper's day-to-day operations running smoothly and efficiently by orchestrating schedules, meetings, information flow, and documentation with accuracy, speed, and care. The Administrative Assistant enables leaders and teams to focus on high-impact work by managing details, anticipating needs, and delivering reliable support.

Outcomes (What success looks like)

Success in this role means leaders are well-prepared, teams stay coordinated, clients feel supported, and operational details are handled proactively-with clear communication, and organized systems.

Key Outcomes

1) Calendar & Scheduling Mastery

  • Manage multiple calendars; coordinate internal / external meetings and conference calls.
  • Prevent conflicts, ensure agendas / locations / links are set, and provide timely updates.

2) Meeting Prep, Notes & Follow-Through

  • Prepare agendas, materials, and attendee lists; capture notes and action items.
  • Track completion of key deliverables and follow up on outstanding items.

    • 3) Client Support & Information Requests

  • Handle client inquiries professionally; route to the right owner and close the loop.

    • 4) Document & Data Management

  • Organize and update databases; maintain document version control and file hygiene.
  • Ensure records are accurate, current, and easy to retrieve.

    • 5) Operational Coordination

  • Coordinate with other administrative staff to keep processes smooth across teams.
  • Identify bottlenecks and propose improvements to scheduling, communications, or filing workflows.

    • 6) Tools & Systems Effectiveness

  • Use Microsoft 365 and core company tools proficiently; create templates to standardize work (emails, agendas, minutes, trackers).

    • 7) Professionalism, Confidentiality & Reliability

  • Communicate clearly and respectfully at all levels; safeguard sensitive information.

    • Competencies (How success is achieved)

  • Organization & Prioritization – Juggles multiple calendars, tasks, and deadlines.
  • Proactive Ownership – Anticipates needs, follows through, and closes loops.
  • Communication – Clear, concise, and professional-written and verbal.
  • Attention to Detail – Accurate scheduling, documentation, and data entry.
  • Problem Solving – Resourceful and calm in resolving conflicts and logistics issues.
  • Tech Fluency – Strong with Microsoft Office / 365 and common productivity tools.
  • Service Mindset – Friendly, responsive, and client-focused.
  • Collaboration – Works seamlessly with leaders, teams, and other admin staff.
  • Discretion & Integrity – Handles confidential information appropriately.
  • Adaptability – Stays steady and effective as priorities shift.

    • Compensation & Benefits (Snapshot)

  • Salary : DOE
  • Company Lunch & Learn every Friday (free lunch)
  • Rich health benefits : Medical, Dental, Vision
  • Disability : Short-Term (STD) & Long-Term (LTD) - company covered
  • Health Challenge : up to $200 reimbursed per month
  • 401(k) : company match
  • PTO : Start with 12 days
  • Sick Days : 5 days annually
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    Administrative Assistant • Pleasant Grove, UT, United States

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