Management Analyst, Associate - Central Records

Overview

The Management Analyst, Associate will serve within Central Records, acting as a subject matter expert and collaborating with records administrators, legal counsel, FOIA personnel, IT document management, technology, and security staff.

As assigned, the incumbent may serve as a lead worker, assigning tasks and monitoring work completion. The role may include assisting with supervising paraprofessional and support-level staff, providing input on performance evaluations, coordinating training, and supporting hiring, discipline, and termination procedures.

Key Duties and Responsibilities

Compile documentation of actions from all areas involved in the handling of any expungement order, and follow up with correspondence in response to the order.

Provide statistical reports derived from the records management system, either directly or through use of Crystal Reports, for agency-wide needs.

Research incident report errors involving arrests.

Assist in the management of legal document archives in conjunction with state archival requirements.

Minimum Qualifications

Bachelors degree in business administration, public administration, or a related field.

Two years of paraprofessional experience in program or project administration, or management analysis.

An equivalent combination of training and experience may be considered.

Licensing, Certifications, and Other Requirements

Some assignments may require a valid Drivers License with a satisfactory driving record, and the ability to obtain a valid state Drivers License within 30 days of hire.

Knowledge, Skills, and Abilities

Knowledge of :

General and special funds.

Electronic databases and related software applications.

Governmental accounting concepts.

Mathematics and statistics as applicable to appraisal measures and assessment ratio studies.

Microsoft Office Suite and Adobe Acrobat.

Skills in :

Analyzing and aggregating data.

Reviewing manuals and operating procedures.

Assisting with projects and programs.

Communicating effectively with internal and external stakeholders.

Preparing reports and recommendations.

Developing manuals and operating procedures.

Proofreading and editing documents.

Maintaining records and data.

Providing customer service.

Oral and written communication.

Ability to :

Multi-task and manage time effectively.

Organize, plan, and prioritize.

Problem solve independently or in teams.

Work collaboratively in a team environment.