Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

The Executive Assistant supports the CEO office in all matters, including communications with staff, senior leadership team, State of CT agency heads, elected government officials, schedule management, and proactive identification of opportunities to assist in the smooth operation of the CEO office. The role also oversees office facilities management. It is highly independent, reports to the CEO, and supervises at least one employee.

Essential Duties and Responsibilities

• Manage the CEO’s calendar
• Manage the Board Administration department’s budget for board meeting expenses, department salaries, and trainings
• Correspond with board members, staff, and key stakeholders on the CEO’s behalf
• Coordinate with the Government Affairs & Communications Manager on scheduling with the Washington D.C. delegation, the Governor’s office, and other public officials
• Handle logistics of Board of Directors and Committee meetings, including preparation of meeting materials, confirming quorums, posting materials for public consumption (pre and post meetings), and technology coordination
• Participate in developing agendas for Board of Directors, Strategy Committee, and Health Equity Outreach and Consumer Experience (HEOC) meetings
• Stay apprised of any FOIA legislative changes related to public meetings
• Prepare key take‑aways from board meetings and distribute to senior leadership team
• Co‑create the weekly All Team TEAMS Meeting, coordinate content, and manage presenters
• Support CEO by anticipating needs, proactively collecting resources, and handling matters expeditiously
• Prioritize conflicting needs and assist with bringing projects to successful completion, often under deadline pressure
• Create leadership meeting agendas by collecting agenda items from all SLT members
• Participate and support SLT during senior leadership meetings
• Resolve problems in a timely manner by gathering and analyzing information or data
• Manage incoming calls and correspondence from board members, staff, government representatives, elected officials, and consumers
• Arrange travel plans, itineraries, and agendas; compile documents for travel-related meetings
• Complete the CEO’s expense reports as needed
• Other duties as required

Management of Office Facilities

Supervisory Responsibilities

Requirements

Qualifications

Physical Demands

The employee is frequently required to sit, hear, use hands to type data, and utilize a phone or other electronic communication device. The employee may occasionally operate business machines. Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment

This role is in‑office two days per week (Tuesday and Wednesday). The noise level is usually low. The other three days are remote unless facility needs arise. Requires fast‑paced deadlines and high stress at times. Minimal travel.

Equal Opportunity and affirmative action employer

Equal Opportunity and affirmative action employer.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Government Administration

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