Director, Purchasing & Risk Management

Director, Purchasing & Risk Management

An examination will be given to establish an eligibility list for the position of Director, Purchasing & Risk Management in order to fill current and future vacancies. The eligibility list will be valid for 6 months. This position is full-time, 40 hours per week, 260 paid days per year. A letter of introduction / cover letter, three (3) recent letters of recommendation (within 12 months), and resume must be submitted with completed application online by 4 : 30 PM on the closing date. Incomplete applications and faxed materials will not be considered.

Under the direction of the Assistant Superintendent, Business Services, the Director, Purchasing & Risk Management plans, organizes, controls and directs the functions and operations of the Purchasing and Warehouse; assists in the administration of District Risk Management, including employee education and hazard abatement; assures the judicious procurement of materials; establishes, implements and directs purchasing policies and coordinates the purchasing responsibility and procedures with site and department requirements; trains, supervises and evaluates the performance of assigned personnel. Leads the administration of liability programs, develops and implements safety initiatives including Comprehensive School Safety Plans, and analyzes, negotiates, and monitors contracts.

APPLICATION PROCEDURE : Completed online applications must be received by 4 : 30 p.m. on the closing date. Resumes will not be accepted in lieu of a completed application or supplemental questions; however, applicants may submit resumes along with the completed online application. A resume will not be accepted in lieu of a completed application. Make sure your application thoroughly details your education and work experience. The examination process may include one or more of the following : written exam, performance and / or technical oral examination.

Merit Exam : TBA (by invitation only) Examinations will be given by appointment only. Following the conclusion of the examination process, the candidates will be ranked and notified of their scores. All testing will take place at La Mesa Spring Valley School District's Education Service Center, 4750 Date Avenue, La Mesa, CA 91942 (Phone : 619-668-5700) unless notified otherwise. Test starts promptly at the scheduled time. Latecomers will not be admitted. Candidates will be required to present valid photo identification prior to sign-in.

Examples of Duties

• Communicates with administrators, District personnel, vendors, consultants, contractors and staff to meet District purchasing and warehouse needs; assures smooth and efficient department activities; investigates, evaluates and assures proper and timely resolution of purchasing, warehouse and other department issues, conflicts and discrepancies.
• Coordinates with other agencies and jurisdictions on communications, resource allocation, and public information during emergencies.
• Develops and Implements Policies, procedures, and regulations related to safety, emergency response, and risk management.
• Develops and maintains sources of supply by maintaining current knowledge of technology changes, vendor competence and competitive marketing conditions.
• Develops and prepares the annual preliminary budget for the Purchasing and Warehouse Departments; analyzes and reviews budgetary and financial data; control and authorize expenditures in accordance with established limitations.
• Directs the preparation and maintenance of a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares reports for the Board as requested; maintains documentation and current status on lease / purchase contracts and commitments to appropriate site or department budget.
• Monitors contracts from beginning to notice of completion; resolves disputes, changes, substitution requests, certified payroll requests, payment authorizations and other matters as needed; negotiates contracts; reviews legal conditions of contracts and close contracts.
• Operates a computer and assigned software programs; operates other office equipment as assigned; drives a vehicle to conduct work as assigned.
• Organizes and maintains disaster preparedness supplies at District facilities.
• Oversees and supports site administrators in the development and implementation of Comprehensive School Safety Plans.
• Oversees warehouse operations and activities involved in the receipt, storage and distribution of district supplies, mail, equipment, food items and materials; monitors activities to assure adequate inventory levels of required district supplies, materials and equipment; coordinates the scheduling and filling, distribution and delivery of school site orders; oversees disposal of electronic waste and salvage sales.
• Plans, organizes and implements long and short-term programs and activities designed to develop assigned programs and services.
• Plans, organizes, controls and directs the functions and operations of the Purchasing and Warehouse Departments.
• Provides technical expertise, information and assistance to the Assistant Superintendent regarding assigned functions; assists in the formulation and development of policies, procedures and programs; assists site and district-level administrators in matters relating to purchasing, warehouse, and risk management functions.
• Reviews purchase orders to verify appropriateness of account number, approval levels, pricing, fixed asset categorical identification of equipment prior to final approval.
• Tests and evaluates commodities to assure balance of quality and monetary expenditure as assigned.
• Trains, supervises and evaluates the performance of assigned staff; interviews and selects employees and recommend transfers, reassignment, termination and disciplinary actions.

Other duties :

Minimum Qualifications

Any combination equivalent to : bachelor's degree in business administration, accounting or related field and five years of increasingly responsible experience in the administration of business, purchasing, risk management, and / or safety program administration, including three years of experience in a supervisory capacity.

Knowledge, Skills and Abilities

Knowledge of :

Skills and Abilities to :

Benefits

The District provides excellent benefits for permanent employees who work 20 or more hours per week, including :