Administrative Assistant

Administrative Assistant Opportunity

IDR is seeking a talented and experienced Administrative Assistant to join one of our top clients in Boulder and Denver, CO. This role is ideal for a detail-oriented professional with a passion for organization, communication, and supporting a fast-paced operational environment. If you thrive in a collaborative setting and enjoy ensuring the smooth day-to-day functioning of a division, apply today! Contract role through end of October 2025. Position begins onsite in Boulder for first half of contract and then ends in Denver for second half of contract.

Position Overview / Responsibilities for the Administrative Assistant :

• Provide daily office support to the General Superintendent and team
• Greet visitors, answer and screen phone calls, respond to inquiries, and take detailed messages
• Develop and compose routine correspondence, reports, charts, graphs, training materials, spreadsheets, and other documentation
• Manage calendars, schedule meetings, coordinate travel arrangements, and prepare agendas and minutes
• Receive and distribute incoming mail and requests to appropriate personnel
• Arrange courier and delivery services; occasionally deliver documents as needed
• Create and maintain project files and records, ensuring proper document control
• Order office supplies, manage inventory, and coordinate maintenance of office equipment
• Review and process travel requests, expense reports, and check requests in compliance with policies
• Approve vendor invoices and maintain strong customer service relationships
• Maintain grievance tracking and ensure correspondence aligns with collective bargaining agreement (CBA) deadlines

Required Skills for the Administrative Assistant :

Preferred Qualifications :

What's in it for you?

Why IDR?

Pay transparency : 23-25 / hr. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement.