Private Events Intern

Position Title : Private Events Intern

Reports To : Director of Private Events

Summary : Provide day-to-day administrative assistance and event support to the Special Events Department (facility rentals and museum events).

FLSA Status : Part-Time (up to 20 hours per week, Non-Exempt)

Duration : 12 weeks

Salary : $13.00 per hour

The Speed Art Museum is committed to hiring talented individuals who share in the vision of discovering the joy and power of great art. The successful candidate will display a curiosity to learn, be energetic, exhibit the ability to maintain confidentiality, and work well with others in a team-centered approach that is the core of the work ethic at the Museum.

Duties and Responsibilities :

• Learns and uses current database for facility rental and special event management and data tracking.
• Assist on-site at fast-paced museum internal and external events, as well as programming, rehearsals, site visits, and other events
• Assist the department with complicated logistics for meetings, rehearsals, and events, including securing location, room set-up, audio / visual needs, food and beverage, etc.
• Sends post-event survey requests and compiles data.
• May be included in site visit tours, on occasions with Programming Managers and Events Coordinator
• On occasion, I act as an event greeter and be the onsite museum representative at events.
• Assist in the coordination of event logistics including but not limited to scheduling and communicating plans with clients, vendors, volunteers, Museum staff, and Museum security.
• May occasionally supervise the delivery and set up of outside event vendors.
• Maintain and update Events One-Sheets and Floorplans
• Gathers research and information, as requested, on service providers, pricing, industry educational events, trade shows, event management tools, and market research.
• Assist with maintaining inventory of event department supplies, including equipment and materials in storage areas to ensure efficiency in the department.
• Assists in ongoing department development and organization, work on assignments, and special projects.
• May handle other administrative tasks, such as proofreading copy, and assist in preparation of reports.
• May handle Audio / Visual Equipment in conjunction with Production Manager

Minimum Requirements :

Essential Skills / Qualifications :

Physical Requirements and Working Conditions :

Ability to complete the following tasks with / without reasonable accommodations so the requirements of this position can be fully met :

Please direct questions regarding this internship, responsibilities, or any other concerns, to Emily Nixon @ [email protected] .

DISCLAIMERS : The above job description is not an exhaustive list of all duties and responsibilities of the position and is in no way to be construed as a contract. As with all positions at the Speed Art Museum employment is "at will" on both the part of the organization and the employee. Employment is not for a set period and may be discontinued by either party for any reason with or without notice.

The Speed Art Museum prohibits discrimination in employment, programs, and activities based on race, national origin, color, creed, religion, sex, age, disability, veteran status, sexual orientation, gender identity, or associational preference. The Speed Art Museum also affirms its commitment to providing equal opportunities and equal access to museum facilities.

Pay Range : $13 per hour