Internal Operations Assistant

Job Description

Job Description

Position Profile

The Internal Operations Assistant role is a multi-faceted position, providing support for event planning, office and facilities management, immigration and general administrative support. This on-site position requires an individual who thrives in a fast-paced environment, enjoys supporting teams and events, and takes the initiative to keep office operations running smoothly.  In-office attendance is required Monday through Friday.  The office is currently located in Midtown.

The Internal Operations Assistant reports directly to the Internal Operations Specialist and is not a supervisory role.  This position is a non-exempt position in accordance with the Fair Labor Standards Act (FLSA).

Essential Duties and Responsibilities

Event and Meeting Planning

• Coordinate logistics for internal and external meetings, conferences and special events
• Prepare agendas, presentations and follow-up items
• Assist with travel bookings, accommodations and catering needs
• Provide event support, including scheduling meetings, maintaining databases, and conducting research
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order
• Assist with event set up, tear down, and follow-ups
• Assist with unforeseen issues and troubleshoot any emerging problems
• Manage guests and RSVP lists

Office and Facilities Management

Administrative Support

A dditional

Required Skills / Abilities

Education and Experience

Personal Success Characteristics

Technical Skills

Microsoft 365, Teams

Working and Physical Environment

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities as needed. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Powered by JazzHR

m7liPkIKRW