Administrative Support

Administrative Support Specialist

Odyssey Systems has an exciting opportunity for an Administrative Support Specialist providing support to the Air Force Life Cycle Management Center / PEO Digital Directorate (AFLCMC / HB). The Air Force Program Execution Office for PEO Digital (AFPEO / HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC / PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.

This is a full time position located Hanscom Air Force Base, MA.

Responsibilities

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and / or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Duties include, but not limited to :

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of program events
• Drafts documents for the approval and signature of leadership
• Disseminates program policy and specific initiative guidance for members of the organization
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participants
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Documentation may include but is not limited to attendance logs, minutes and / or action items with corresponding action officers
• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
• Maintain appointment calendars and conference room schedules
• Answer telephones, forward messages, and provide responses to routine queries
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Assist with preparation of and updates to program office file management documents
• Prepare agendas, reports and briefings for staff meetings
• Assist Government with management of organization's workflow.

Qualifications

Minimum Required Qualifications :

Citizenship : Must be a US citizen

Clearance : Must have and be able to maintain an active Secret security clearance

Education : Bachelor's or Master's Degree in a related field and at least ten years of experience in the respective technical / professional discipline being performed, five of which must be in the DoD OR

OR Fifteen years of directly related experience with proper certifications

Additional Information :

Location : Hanscom AFB

Travel : 10%

Company Overview

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Please note : Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities