Talent.com
Program Administrative Coordinator
Program Administrative CoordinatorEastern Virginia Medical School • Norfolk, VA, United States
No se aceptan más aplicaciones
Program Administrative Coordinator

Program Administrative Coordinator

Eastern Virginia Medical School • Norfolk, VA, United States
Hace 12 días
Tipo de contrato
  • A tiempo completo
Descripción del trabajo

Overview

The Program Specialist provides day-to-day administrative and operational support for the Biomedical Sciences Ph.D. and M.S. programs. This role supports the Program Director in advancing a nationally competitive, dual-campus graduate program and ensuring an excellent educational experience for students. The Program Specialist must demonstrate strong organizational skills, project management abilities, and the capacity to support the integration and coordination of academic activities across two centers of learning.

Responsibilities

Program Operations & Administration

  • Serve as the primary point of contact for applicants, students, and faculty, providing timely and accurate responses.
  • Oversee daily functioning of the Program Office and ensure smooth administrative operations across the main ODU and VHS campuses.
  • Maintain comprehensive student records; manage forms and documentation for the Registrar, Financial Aid, Human Resources, and affiliated departments.
  • Track student academic progress, enrollment status, annual requirements, and compliance with program policies.
  • Coordinate program handbooks, annual updates, and other educational documents.

Curriculum & Educational Support

  • Coordinate course scheduling, room bookings, and audiovisual support; communicate academic updates to students and faculty.
  • Collect and archive syllabi, educational materials, and curricular updates.
  • Provide faculty support for learning management systems (Canvas), including course setup and navigation questions.
  • Collaborate with instructional designers and faculty to support educational technology and durable teaching resources.

    • Admissions, Recruitment & Student Engagement

  • Manage the admissions workflow using a web-based application system, including applicant communication, file completion, and committee preparation.
  • Coordinate interview schedules, itineraries, and evaluation collection for applicants.
  • Assist with planning and executing Open House and recruitment events, student welcome activities, and community-building initiatives.
  • Serve as an accessible resource for student concerns and direct students to appropriate supports.

    • Communication, Marketing & Web Management

  • Manage and update program websites and digital content; collaborate with Marketing and Communications to support recruitment and enhance program visibility.
  • Maintain program newsletters, announcements, and regular communications with students and faculty.

    • Budget & Resource Management

  • Process purchases, travel reimbursements, and program-related expenses; reconcile monthly expenditures.
  • Maintain program budgets and generate financial reports.
  • Establish and maintain relationships with outside vendors for events and program needs.

    • Project Management

  • Identify, implement, and manage systems to enhance administrative efficiency and program operations.
  • Support strategic initiatives such as curriculum review, dual-campus integration, and development of faculty resources and alumni networks.

    • Qualifications

    Required

  • Academic Platform Adaptability :  Demonstrated aptitude for rapidly learning and effectively utilizing specialized higher education systems (e.g., Banner, Canvas) for tasks such as registration, grade entry, and financial record keeping.
  • Digital Recruitment & Outreach :  Proven ability to create, post, and manage content on professional social media platforms for the express purpose of program advertising and recruiting target audiences.
  • Professional & Detailed Communication :  Exceptional written communication skills to prepare official documents and correspondence, ensuring accuracy and professionalism when interacting with students, faculty, and administrators.
  • Data Management & Analysis :  Proficiency in using advanced spreadsheet features (e.g., pivot tables, formulas) in Microsoft Excel or Google Sheets to track, organize, and report on program data.

    • Preferred

  • Master’s degree in business, education, or health management OR significant academic program management experience preferred.

    • Location : Location

    US-VA-Norfolk

    Crear una alerta de empleo para esta búsqueda

    Program Administrative Coordinator • Norfolk, VA, United States

    Ofertas similares
    Clinical Administrative Coordinator

    Clinical Administrative Coordinator

    VirtualVocations • Chesapeake, Virginia, United States
    A tiempo completo
    A company is looking for a Clinical Administrative Coordinator.Key Responsibilities Drafts NOA and NOE letters for government and commercial clients Makes outbound calls to clients to initiate l...Mostrar más
    Última actualización: hace 10 días • Oferta promocionada
    Program Operations Coordinator

    Program Operations Coordinator

    VirtualVocations • Chesapeake, Virginia, United States
    A tiempo completo
    A company is looking for a USPS PMO Performance Reporting Specialist.Key Responsibilities Oversee multiple stakeholders and project schedule interdependencies within the program management office...Mostrar más
    Última actualización: hace 10 días • Oferta promocionada
    Program Manager (3490)

    Program Manager (3490)

    Clearance Jobs • Norfolk, VA, US
    A tiempo completo
    Program Manager / h2pOLH Technical Services, LLC, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Program Manager. Position responsibilities in...Mostrar más
    Última actualización: hace más de 30 días • Oferta promocionada
    Revenue Cycle Management Coordinator

    Revenue Cycle Management Coordinator

    VirtualVocations • Chesapeake, Virginia, United States
    A tiempo completo
    A company is looking for an RCM Coordinator (Remote).Key Responsibilities Ensure clean claim submission via electronic or manual processes Edit rejections and errors within practice management s...Mostrar más
    Última actualización: hace 2 días • Oferta promocionada
    Education Coordinator

    Education Coordinator

    Universal Health Services, Inc. • Portsmouth, VA, United States
    A tiempo completo
    Harbor Point Behavioral Health Center offers hope and healing for youth ages 7 to 17 at the time of admission with several psychiatric diagnoses and / or developmental disabilities.Located in Portsmo...Mostrar más
    Última actualización: hace 7 días • Oferta promocionada
    Administrative Program Manager

    Administrative Program Manager

    HRCAP • Newport News, VA, us
    A tiempo completo
    Quick Apply
    Administrative Program Manager.To assist with a variety of administrative tasks.To contribute to the efficiency of the overall organization by providing excellent customer services and assigne...Mostrar más
    Última actualización: hace más de 30 días
    Administrative Quotations Coordinator

    Administrative Quotations Coordinator

    Ferguson Enterprises, LLC. • Newport News, VA, US
    A tiempo completo
    Since 1953, Ferguson has been a source of quality supplies for a variety of industries.Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' co...Mostrar más
    Última actualización: hace 12 días • Oferta promocionada
    00800 - Administrative and Program Specialist III

    00800 - Administrative and Program Specialist III

    Virginia Department of Human Resource Management • Norfolk, VA, US
    A tiempo completo
    Administrative And Program Specialist Iii.Norfolk State University Parking Office seeks applicants for an Administrative and Office Specialist III. This position provides customer service in the Dep...Mostrar más
    Última actualización: hace más de 30 días • Oferta promocionada
    Senior Program Manager

    Senior Program Manager

    Clearance Jobs • Norfolk, VA, US
    A tiempo completo
    Akima Systems Engineering (ASE), an Akima company, is looking to hire a Senior Program Manager to support several technical projects and programs in the Norfolk VA area and worldwide.Applicant must...Mostrar más
    Última actualización: hace más de 30 días • Oferta promocionada
    Rural Health Transformation Program Manager, Remote Patient Monitoring

    Rural Health Transformation Program Manager, Remote Patient Monitoring

    Virginia Hospital & Healthcare Association (VHHA) • Hampton, VA, United States
    Teletrabajo
    A tiempo completo
    Virginia Hospital and Healthcare Association.Rural Health Transformation Program Manager, Remote Patient Monitoring.This role within VHHA Foundation manages a multi-partner pilot program funded thr...Mostrar más
    Última actualización: hace 2 horas • Oferta promocionada • Nueva oferta
    VDC Coordinator

    VDC Coordinator

    Jacobs • Hampton, VA, US
    A tiempo completo
    This job opportunity is available at ANY location in the United States.Ideally, selected candidates will be near a JACOBS U. We are seeking a Digital Delivery Coordinator to support the design and e...Mostrar más
    Última actualización: hace 7 días • Oferta promocionada
    Credit Card Program Manager

    Credit Card Program Manager

    US Department of Defense • Norfolk, VA, US
    Temporal
    You will serve as a Credit Card Program Manager in the Office of the Assistant Chief of Staff for Supply and Financial Management (N41) (ACOS Supply) of COMNAVSURFLANT. You will serve as the Governm...Mostrar más
    Última actualización: hace 18 horas • Oferta promocionada • Nueva oferta
    Program Director

    Program Director

    Lifepoint Health® • Portsmouth, VA, US
    A tiempo completo +1
    Bon Secours Maryview Medical Center.Lifepoint Rehabilitation is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commit...Mostrar más
    Última actualización: hace 2 días • Oferta promocionada
    Team Coordinator, Anatomic Pathology IHC Lab

    Team Coordinator, Anatomic Pathology IHC Lab

    KA Recruiting Inc. • Chesapeake, VA, US
    A tiempo completo +1
    New PERMANENT Team Coordinator, Anatomic Pathology IHC Lab opening at a beautiful, highly-rated facility in the state of VA!. Excellent pay and full benefits.ASCP certification (or equivalent) ...Mostrar más
    Última actualización: hace 5 días • Oferta promocionada
    Program Director, Rehabilitation

    Program Director, Rehabilitation

    Lifepoint Health • Portsmouth, VA, US
    A tiempo completo
    Bon Secours Maryview Medical Center Acute Rehabilitation Unit.Lifepoint Rehabilitation is a leading provider of acute inpatient rehabilitation services with more than 300 hospital-based rehabilitat...Mostrar más
    Última actualización: hace 13 días • Oferta promocionada
    Associate Director, Program Management (NSS & SSI&S)

    Associate Director, Program Management (NSS & SSI&S)

    RTX • Chesapeake, VA, United States
    A tiempo completo
    US-VA-CHESAPEAKE-305 ~ 1100 International Plz ~ BLDG 305.Person, or Immigration Status Requirements : .Active and existing security clearance required on day 1. At Raytheon, the foundation of everythi...Mostrar más
    Última actualización: hace 6 días • Oferta promocionada
    Utility Coordinator

    Utility Coordinator

    Dollar Tree • Chesapeake, VA, US
    A tiempo completo
    Summary of Position - Major purpose and functions of the position.Responsible for setting up and / or disconnecting utilities for new, relocating, expanding and existing stores.Coordinate with landlo...Mostrar más
    Última actualización: hace 1 día • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    Nexien Inc. • Hampton, VA, US
    Temporal
    Looking for Bachelors and 6 years experience, or 4 yrs exp and a Masters degree.Shipbuilding client in Newport News, VA.Veterans are encouraged to apply. Qualified candidates will be contacted by a ...Mostrar más
    Última actualización: hace 3 días • Oferta promocionada