Accounts payable specialist Jobs in Carlsbad, CA

Job Description

Job Description

Salary : $25-$30 / hr DOE

Department : Accounting

Location : Carlsbad, California

FLSA Status : Non-Exempt

Hours / Days : Monday through Friday 7 : 00 a.m. to 3 : 30 p.m.

Salary Level : Hourly

Pay Range : $25-$30 / hr DOE

Are you a detail-oriented and organized professional with a passion for numbers? We're looking for a dedicated Accounts Payable Specialist to join our team. In this dual-role position, you'll be essential in ensuring the financial health of our company by managing our daily accounting operations.

Company Overview

Mellano & Company is a renowned and leading name in the floral industry, committed to delivering exceptional floral products and services for over a century. We take pride in our family-owned legacy, strong values, and commitment to quality.

Summary / Objective

The AP / AR Specialistwill assist with the processing of vendor invoices for services and process accounts receivable checks for products and services rendered as well as run reports. This position reports and is under the direct supervision of the Director of Finance.

Duties and Responsibilities

Accounts Payable

• Accurately match invoices with packing slips, purchase orders, and receipts. Verify all information, including extensions and pricing, to ensure accuracy before posting invoices to our accounting system.
• Prepare and schedule timely disbursements, obtain necessary payment authorizations, and generate accounts payable and refund checks.
• Code invoices with proper general ledger (G / L) codes for manager approval and maintain a well-organized filing system for all paid invoices and payable documents.
• Reconcile monthly vendor statements, investigate discrepancies, and communicate proactively with vendors to resolve issues and secure missing invoices.
• Post invoices into the computer system.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Generate accounts payable and refund checks.
• File paid invoices and organize payables to be matched.
• Track co-op advertising and assist with running inventory sheets and preparing inventory reports.
• Run inventory sheets and prepare inventory reports.

Accounts Receivable

General Accounting and Administrative Support

Competencies

Work Environment

This job operates in a clerical, office setting located up a flight of stairs. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machine, calculators and other office machines.

Physical Demands

Required Education, Skills and Experience

Additional Eligibility Qualifications / Preferred Skills