Accounts receivable clerk Jobs in San Jose, CA

We are seeking a detail-oriented Accounts Receivable Clerk with experience in the transportation / logistics industry. The ideal candidate will be responsible for managing accounts receivable functions, including invoicing, cash applications, payment reconciliation, and collections follow-ups. Proficiency in QuickBooks Enterprise and analytical skills are essential for success in this role.

Responsibilities :

Generate and issue invoices for transportation, freight, and logistics services.

Apply customer payments accurately using QuickBooks Enterprise.

Maintain accurate accounts receivable records and update financial transactions.

Process and apply payments via ACH, wire transfers, checks, and credit cards.

Reconcile payments with outstanding invoices and resolve discrepancies.

Prepare and maintain aging reports for overdue accounts.

Follow up on outstanding invoices and manage collections efforts.

Work with customers to resolve billing disputes professionally.

Maintain communication with internal departments to ensure accurate invoicing.

Assist with month-end close and financial reporting.

Ensure compliance with company policies and accounting regulations.

Maintain detailed documentation of accounts and transactions.

Working hours : 8 : 00 AM - 5 : 00 PM

Skills :

1-3 years of accounts receivable, billing, or cash applications experience.

Proficiency in QuickBooks Enterprise for invoicing and payment applications.

Knowledge of accounts receivable processes, cash applications, and reconciliation.

Experience in the transportation or logistics industry is preferred.

Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).

Education : High School

Experience : 1-4 years

Qualifications :

Excellent proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).

Excellent attention to detail, organizational, and analytical skills.

Written and verbal communication skills for customer interactions.

Experience using Transportation Management Systems (TMS) or ERP software.

Knowledge of freight billing, transportation invoicing, and logistics payment processing.

Familiarity with credit and collections best practices.

APPLY NOW!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer : Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

key responsibilities

Generate and issue invoices for transportation, freight, and logistics services.Apply customer payments accurately using QuickBooks Enterprise.Maintain accurate accounts receivable records and update financial transactions.Process and apply payments via ACH, wire transfers, checks, and credit cards.Reconcile payments with outstanding invoices and resolve discrepancies.Prepare and maintain aging reports for overdue accounts.Follow up on outstanding invoices and manage collections efforts.Work with customers to resolve billing disputes professionally.Maintain communication with internal departments to ensure accurate invoicing.Assist with month-end close and financial reporting.Ensure compliance with company policies and accounting regulations.Maintain detailed documentation of accounts and transactions.

experience

1-4 years

skills

1-3 years of accounts receivable, billing, or cash applications experience.Proficiency in QuickBooks Enterprise for invoicing and payment applications.Knowledge of accounts receivable processes, cash applications, and reconciliation.Experience in the transportation or logistics industry is preferred.Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).

qualifications

Excellent proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).Excellent attention to detail, organizational, and analytical skills.Written and verbal communication skills for customer interactions.Experience using Transportation Management Systems (TMS) or ERP software.Knowledge of freight billing, transportation invoicing, and logistics payment processing.Familiarity with credit and collections best practices.

education

High School