Administrative assistant Jobs in Oklahoma City, OK

Position Details

Req ID : req19188

Position Title :

Administrative Assistant

Position Type : Staff Part-Time

OSU Campus : Stillwater

Department :

Office of Communication & Marketing

Location Address : 448 Legacy Hall

Stillwater, OK, 74078

Hiring Supervisor : Hiring Range :

Contingent upon available funding) :

14.00 - 20.00, Hourly

Work Schedule :

Monday through Friday, 8am - 5pm with one hour for lunch

Faculty Appt Period :

Job Summary :

The administrative assistant in the Office of Communications and Marketing will provide administrative support and assistance with department operations for a staff of 26 full-time employees and student interns. The position will report to the senior director and work closely with the associate director of the department. The administrative assistant will oversee human resources coordination for the department, and coordinate and conduct business transactions for purchasing, travel reimbursements, accounts payable / receivable, scheduling of resources and management of day-to-day operations and business activities in support of the overall success of the Office of Communications and Marketing.

This is an in-person position with a duty-reporting station on the OSU campus in Stillwater. Work hours should not exceed 30 hours per week with a schedule determined prior to hiring.

About the Office of Communications and Marketing :

The Office of Communications and Marketing for OSU Agriculture is a welcoming environment that thrives on creativity and collaboration. Our motto is People Before Projects, with an emphasis on self-care, professional development and educational attainment, while still meeting production goals. We are a team of experienced professionals who deliver all aspects of integrated communications and serve as the news, information and marketing team for OSU Extension, OSU Ag Research and OSU’s Ferguson College of Agriculture. Learn more at https : / / agdivision.okstate.edu / ag-comm-marketing.

There are lots of great reasons to work at OSU. Check out our benefits and eligibility at https : / / hr.okstate.edu / prospective-ee.html.

Special Instructions to Applicants

Applicants should submit a cover letter, resume, and contact information for three professional references.

Education & Experience

Position Qualifications :

Required :

Five years’ experience in administrative support, project management or related role. Post-secondary education may substitute for years of required experience. Reliable transportation for travel connected with official duties.Duty reporting is in-person on the OSU campus in Stillwater, Oklahoma..

Ability to lift up to 20 pounds.

Skills, Proficiency :

• Excellence in all aspects of customer service, management of human resources records, organizational skills.
• Must maintain trust and confidentiality and deliver accurate results in the expected time frame.
• Skilled at multi-tasking, adapting and reprioritizing on short notice.
• Excellent self-direction and initiative to complete tasks and projects.
• Careful attention to grammar, punctuation and typographical accuracy as well as meticulous attention to details and accuracy required.
• Proficient with standard office equipment, computers and software. Proficiency with Office 365 applications (Outlook, Word, Excel, etc.) required.
• Fiscal affairs and project management experience preferred.
• Proficiency with Banner HR preferred.
• Experience developing and managing standard operating procedures preferred.
• Strong communication and interpersonal skills with the ability to work with a wide range of people and programs.

Preferred :

Working knowledge and experience with OSU related systems and processes.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates.  Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and / or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.