Administrative Assistant

Job Summary

The Administrative Assistant will provide vital and highly-professional support to the Executive Vice President, Chief Culture and Administrative Officer and assist the Human Resources department and others in maximizing their efficiency by providing administrative support.

Performs a wide variety of tasks; contributes to process improvements. Acts as a resource for team members with less experience.

Demonstrates thorough working knowledge of specialized tasks and responsibilities. Relies on experience and exercises independent judgment to determine best approach to achieve desired outcomes.

Works under general supervision.

Duties and Responsibilities

• Supports the Executive Vice President, Chief Culture and Administrative Officer with a variety of administrative matters, including calendar management;
• drafting and / or revising documents (e.g., correspondence, agendas, presentations); completing monthly expense reports;

and coordinating travel.

Organizes and maintains departmental supplies and requests.

Coordinates onsite and offsite meeting planning including conference room reservations, meeting setup and implementation (including technology) and vendor management.

Provides necessary administrative support for, employment verifications, New Hire Orientation, employee Workday updates, other various HR administrative needs.

Plans and coordinates HR department events, coordinate candidate travel arrangements, and candidate expense reimbursements.

Provides high-touch support to employees during life events - i.e. handling of personal deliveries to individual employees such as food, florist, etc.

Demonstrates personal commitment to inclusion and diversity

Other duties as assigned.

Skills and Competencies

Extensive knowledge in database applications and redlining programs including Microsoft Excel, Word, Visio, PowerPoint, and Adobe Acrobat Pro

Excellent interpersonal, written, and verbal communication skills

Excellent attention to detail

Excellent organizational skills and ability to organize, prioritize and perform multiple and complex assignments / projects with only general supervision

Uncompromising use of discretion and commitment to confidentiality and professionalism

Ability to form effective, trusting working relationships with a diverse groups of employees and leaders, including functional peers and those both inside and outside of Chief Culture and Administrative Officer’s organization.

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Ensures accountability - Holding self and others accountable to meet commitments.

Drives results - Consistently achieving results, even under tough circumstances.

Nimble learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

Required Qualifications

High School Diploma or GED

Minimum of three (3) years of experience in an administrative assistant role

An acceptable pre-employment background and drug test.

Preferred Qualifications

Bachelor’s degree from an accredited college or university

Five (5) or more years of experience in an administrative assistant role strongly preferred

Physical Requirements and Working Conditions

Requires prolonged sitting, some bending and stooping.

Occasional lifting up to 25 pounds.

Manual dexterity sufficient to operate a computer keyboard and calculator.