Part-time Administrative assistant Jobs in Rochester, NY

Job duties include, but are not limited to the following :

• Office Organization : Maintain a clean and organized office space, including but not limited to managing supplies, equipment and inventory
• Calendar Management : Schedule appointments, meetings, and conference calls, and coordinate with team members to ensure efficient use of time
• Data Entry : Accurately input and maintain date in spreadsheets, databases, and various software applications
• Communication : Handle incoming calls, emails and correspondence, and direct them to the appropriate team members
• Document Handling : Create, edit, format and manage various documents, reports, and presentations
• Filing and Record Keeping : Maintain and organize physical and digital files, ensuring easy retrieval and compliance with document retention policies
• Meeting Support : Assist in the preparation of materials for meetings, take minutes and distribute follow-up action items as directed
• Travel Arrangements : Coordinate travel plans, including booking flights, hotels and transportation as needed
• Customer Service : Provide exceptional customer service to internal and external stakeholders and visitors
• Scanning & filing of client tax documents
• Updating client information in firm systems
• Assembling tax returns and financial statements for delivery to the client
• Sort & distribute incoming mail; post outgoing mail, prepare FedEx & courier requests
• Preparing client mailings
• Providing interdepartmental support when needed

The ideal candidate for this position is someone who is organized with exceptional attention to detail & accuracy, is proficient in Microsoft Office suite of products, has well developed communication skills, and can adapt to, and prioritize, quickly changing requirements.

Requirements

Qualifications and Skills :

Required :

Preferred :

Salary Description

20.00 - 27.00