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Administrative coordinator Jobs in New Bedford, MA

Last updated: 1 day ago
  • Promoted
Logistics / Expenses Coordinator

Logistics / Expenses Coordinator

AIS IncNorth Dartmouth, MA, US
Full-time
Federal, State, Municipal, and other government agencies along the US coastline.Logistics / Expenses Coordinator.Commercial and Recreational Fisheries Monitoring Department, primarily supporting the ...Show moreLast updated: 1 day ago
  • Promoted
Administrative Assistant - Bilingual (Early Intervention)

Administrative Assistant - Bilingual (Early Intervention)

Meeting StreetNew Bedford, MA, US
Full-time
Looking for a rewarding career that makes a difference in children’s lives? Look no further and join the team at Meeting Street! Meeting Street is a special place of learning, where children ...Show moreLast updated: 14 days ago
  • Promoted
Logistics / Expenses Coordinator

Logistics / Expenses Coordinator

A.I.S., Inc.Dartmouth, MA, United States
Full-time
Federal, State, Municipal, and other government agencies along the US coastline.Logistics / Expenses Coordinator.Commercial and Recreational Fisheries Monitoring Department, primarily supporting the ...Show moreLast updated: 5 days ago
Intake Coordinator

Intake Coordinator

Highmark HealthMA, Working at Home, Massachusetts
$26.88 hourly
Full-time
This position requires the candidate to work Sunday's as part of their assigned shifts • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •. This job captures all inbound requests for utilization review from ...Show moreLast updated: 30+ days ago
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Care Coordinator - New Bedford

Care Coordinator - New Bedford

Family Service AssociationNew Bedford, MA, United States
Full-time
We are offering a $1,000 sign on bonus!.We are looking to hire a full time (40 hours / week) Care Coordinator in our Long Term Services and Supports (LTSS) Community Partner (CP) program.This positio...Show moreLast updated: 5 days ago
Records Administrator / Administrative Coordinator

Records Administrator / Administrative Coordinator

City of CambridgeMassachusetts, 344 Broadway
Full-time
ABOUT THE ROLE & THE DEPARTMENT : .The Community Development Department (CDD) is the planning agency for the City of Cambridge. Encompassing Community Planning, Zoning and Development, Economic Opport...Show moreLast updated: 30+ days ago
  • Promoted
Fleet Coordinator

Fleet Coordinator

BDL LogisticsEast Freetown, MA, US
Full-time
The Fleet Coordinator (FC) is part of the company leadership team and is responsible.Operations Manager to ensure the company fleet of. Proper fleet maintenance is imperative to.Routine and thorough...Show moreLast updated: 30+ days ago
Administrative Assistant / Cashroom Manager

Administrative Assistant / Cashroom Manager

Jetro / Restaurant DepotNew Bedford, MA, US
Full-time
Admin Asst / Cash Room Manager.Works closely with Assistant Branch Manager and Branch Manager to ensure efficient operation of the Cash Room. Responsible for maintaining accurate records of Cash Roo...Show moreLast updated: 16 days ago
Administrative Assistant - French Speaking

Administrative Assistant - French Speaking

SedgwickRemote, Massachusetts, US
Part-time
Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague.A career at Sedgwick means experiencing our culture of caring.It means having fle...Show moreLast updated: 30+ days ago
Administrative Assistant I

Administrative Assistant I

Westinghouse Electric Company LLC.MA, US
Full-time
We are searching for an administrative assistant on behalf of our client.The person will support maintenance group.Printing out the tasks, procedure, scheduling in outlook, and entering expenses.Lo...Show moreLast updated: 30+ days ago
  • Promoted
Remote Sales Coordinator

Remote Sales Coordinator

HMG CareersNew Bedford, MA, United States
$69,000.00 yearly
Remote
Full-time
This full-time position offers flexible work hours and ample opportunities for advancement into management roles.You will work remotely to serve clients and offer valuable advice and protection to ...Show moreLast updated: 20 days ago
  • Promoted
Administrative Assistant I - Admissions Office

Administrative Assistant I - Admissions Office

UMass DartmouthDartmouth, MA, United States
$52,449.02–$73,712.34 yearly
Full-time +1
University of Massachusetts Dartmouth.GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES : .Perform functions of the application process according to standard, established procedures.This work involves...Show moreLast updated: 27 days ago
Credentialing Coordinator

Credentialing Coordinator

Steward Health CareDartmouth, MA
Full-time
Steward Medical Group at Hawthorn Medical Associates is looking for an experienced, enthusiastic,.The Credentialing Coordinator performs data collection and data analysis of all credentialing and r...Show moreLast updated: 30+ days ago
  • Promoted
Care Coordinator - New Bedford

Care Coordinator - New Bedford

Family Service Association - Fall RiverNew Bedford, MA, US
Full-time
We are offering a $1,000 sign on bonus!.We are looking to hire a full time (40 hours / week) Care Coordinator in our Long Term Services and Supports (LTSS) Community Partner (CP) program.Th...Show moreLast updated: 10 days ago
Administrative Assistant

Administrative Assistant

YMCA SouthcoastNew Bedford, MA, US
$16.00–$20.00 hourly
Part-time
Child Care Contract and Subsidy Administrative Assistant.Position Summary : Assists with the Management of the association childcare afterschool and camping adjustment process.State billing in confo...Show moreLast updated: 30+ days ago
Warehouse, Administrative Coordinator

Warehouse, Administrative Coordinator

Cardinal HealthMassachusetts, United States
$21.00–$27.00 hourly
Full-time
Cardinal Health offers a wide variety of benefits and programs to support health and well-being.Medical, dental and vision coverage. Access to wages before pay day with myFlexPay.Flexible spending a...Show moreLast updated: 30+ days ago
Proposal Coordinator

Proposal Coordinator

Iron MountainRemote, MA, US
$71,300.00–$89,100.00 yearly
Remote
Full-time
At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us.Whether you’re loo...Show moreLast updated: 30+ days ago
  • Promoted
Area Administrative Manager - New Bedford

Area Administrative Manager - New Bedford

State of MassachusettsNew Bedford, MA, United States
Full-time +1
The •Department of Children and Families (DCF).The selected candidate will report to the Area Director, and will be responsible for the administration and support functions of the area office.These ...Show moreLast updated: 1 day ago
  • Promoted
Area Administrative Manager - New Bedford

Area Administrative Manager - New Bedford

Mass., Inc.New Bedford, MA, United States
Full-time +1
Department of Children and Families (DCF).The selected candidate will report to the Area Director, and will be responsible for the administration and support functions of the area office.These resp...Show moreLast updated: 1 day ago
RESPONSE COORDINATOR

RESPONSE COORDINATOR

All Hands and HeartsMassachusetts
$16.00 hourly
Full-time
Diversity is the acknowledgment, promotion and celebration of our differences and similarities.All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical ...Show moreLast updated: 30+ days ago
Logistics / Expenses Coordinator

Logistics / Expenses Coordinator

AIS IncNorth Dartmouth, MA, US
1 day ago
Job type
  • Full-time
Job description

Job Description

Job Description

A.I.S., Inc. (AIS) is a national scientific services firm supporting maritime activities requiring certification of compliance with environmental regulations as well as collecting data for use by Federal, State, Municipal, and other government agencies along the US coastline. AIS is looking for a Logistics / Expenses Coordinator to support the Commercial and Recreational Fisheries Monitoring Department, primarily supporting the NEFSC, NAFO and State Observer / Monitor projects.

Primary Function :

The Logistics / Expenses Coordinator will support offshore personnel, process travel reimbursement and expense forms, arrange and document logistics for personnel, and manage relationships with vendors supporting the logistics. The position reports to the NE Fisheries Program Manager (PM) but works with minimal supervision. This is a full-time office position with work hours are 0800 and 1600 Monday through Friday , with occasional work after hours and on weekends.

Duties / Responsibilities :

Logistics Coordination :

  • Book lodging accommodations, book airline reservations, ferries, and rent cars for employees with minimal supervision.
  • Develop and maintain relationships with company vendors.
  • Ensure a company credit card authorization for is up-to-date and on file with select vendors.
  • Maintain expertise in Federal Travel Regulations, applying them to staff travel and interpreting them for staff.
  • Review, reconcile, and store receipts for company credit charges weekly.
  • Update systems and files with information regarding personnel, travel activity, certifications, work activity and requests for time off. Update Tracker accordingly

Employee Timecard Support :

  • Review and approve employee timecards throughout the week verifying Pay and Activity Codes, calculate make-up benefits, contact employees to have them fix all errors before the end of each week and notify employees of any changes.
  • Set up and send a timecard email reminder to employees weekly.
  • Receive and confirm Industry Funded Scallop billing information - this requires communication with the fishing industry.
  • Approve vessel reimbursements and contact observers and fishing industry to assure correct billing.
  • Develop and prepare training materials for new hires and recently trained employees.
  • Expenses Coordination :

  • Receive, track, review, and approve travel and non-travel expense reimbursement forms.
  • Update spreadsheets and files at all stages of the process to identify changes and turnaround times - inform employees of any changes
  • Review, enter, update and analyze operational data necessary to assess and improve operational performance and processes.
  • Perform call center function supporting fisheries programs
  • Ad-hoc Tasks include the following examples :

  • Package and ship equipment to staff
  • Summarize data and information into reports, publications, presentations, training materials or marketing materials
  • Conduct cost benefit analysis for travel, equipment, and other purchases
  • Draft meeting notes and summarizing action items
  • Conduct employee exit interviews
  • Proofreads and edits work materials
  • Compensation : Candidates will be offered a salary to be negotiated, and total compensation will vary depending on candidates’ availability. AIS benefits package includes health and dental insurance, vacation, sick and holiday benefits.

    Minimum Qualifications :

  • Must be available to work in office (0800 and 1600 Monday through Friday)
  • Bachelor’s degree in a related field.
  • 0-1 years of experience performing clerical duties
  • 0-1 years of experience performing administrative duties.
  • Must be able to exercise discretion and independent judgement daily
  • Preferred Qualifications :

  • Logistical coordination experience
  • Previous fishery observer experience
  • Familiarity with ADP WorkForce Now
  • Proficient in Microsoft Excel
  • Travel :

  • Travel as needed, not more than 10%
  • Location :

  • 540 Hawthorn Street, Dartmouth, MA 02747 (Corporate HQ)
  • Contact :

    If you would like to apply for this exciting new opening, please click the following link http : / / aisobservers.com / careers / to submit the required information :

  • Resume
  • Cover letter detailing applicable experience.
  • 3 professional references (name, email address and phone number)
  • All documents must be submitted for your application to be considered. If you have any questions pertaining to this opening, please feel free to contact the Talent Acquisition Team at [email protected] or 508-990-9054.

    An Equal Opportunity Employer

    It is the policy of A.I.S. to recruit, hire, train, promote, transfer and compensate our employees and provide all other conditions of employment including Company sponsored events without regard to race, color, creed, religion, national origin, age, sex, gender identity, genetic information, marital status, lawful alien status, sexual orientation, physical or mental disability, citizenship status, veteran status or any other status protected by applicable law.

    Must be able to work in the U.S.

  • VEVRAA Federal Contractor
  • Request Priority Protected Veteran Referrals
  • Equal Opportunity Employer