Administrative Jobs in Huntsville, AL

Administrative Assistant

This position provides administrative support to SageLife Financial Consultants. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to : answering the phones, meeting / greeting members, handling / distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by SageLife Financial Consultants. This position is full time, working Monday - Friday (9 am to 5 p.m.). Compensation ranges between $18-21 / hr dependent upon experience. Benefits include PTO and holiday pay. This is an on-site, in office position.

Position Roles / Responsibilities / Accountabilities

Handles incoming telephone calls to SageLife Financial Consultants and responds to requests for information

Performs routine administrative duties such as maintaining office supplies and processing mail

Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature

Supports projects, administration of various programs, and processing functions as needed

Drive client / member facing activity in the practice by scheduling meetings with client / members on behalf of the practice's Financial Advisors

Update the contact management system with client / member contact and preference information

Assist Financial Advisors in the preparation and follow up for the client / member meetings

Tracks practice expenses and oversees the practice bill paying

Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed

Completes other miscellaneous tasks as assigned

Position Qualifications

Previous administrative / secretarial experience desired

Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn

Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions

Ability to maintain integrity of sensitive / confidential information

Basic understanding of our products and services, and Thrivent Financial Competencies

Planning / Organizing

Customer Focus

Communication

Interpersonal Skills

Teamwork and Collaboration

Adaptability / Flexibility

External / Internal Dependencies

Must be able to work with all roles of the team

Must be able to represent the organization in work with external clients

Must be able to cultivate and maintain relationships with outside organizations