Administrative services supervisor Jobs in Tallahassee, FL

Department University Business Administrators - Information Technology Services Responsibilities Responsible for serving as a resource and quality control checkpoint for departmental human resources actions initiated by ITS supervisors. As a subject matter expert (SME), provides information to the FSU Immigration Associate General Counsel to complete Labor Condition applications. Responsible for the ITS intern program appointments.

• Provides guidance and assistance to hiring managers and employees regarding human resources policies and procedures. Serves as an operations and coordination checkpoint for departmental human resources actions initiated by ITS supervisors. This position collaborates with the Senior Administrative Specialist in reviewing federal, state, and university policies to ensure department procedures related to human resource actions comply. Assists in developing departmental business procedures and long-term planning of processes. Assists in developing and providing training for new departmental HR Representatives. This position engages in regular communications with the Office of Human Resources to problem-solve actions.
• As a subject matter expert manages and oversees the proper processing of information to the FSU Immigration Associate General Counsel to complete a Labor Condition application. Interprets University policies and provides recommendations based on knowledge of the ITS organization's business administrative objectives and activities. Initiates the requests for H-1B temporary professional worker petitions to the FSU Immigration Associate General Counsel and RAMP processing. Monitors the Visa status of current foreign national employees to ensure timely processing for Visa renewal and avoid a lapse in employment. Works closely with the Office of the General Counsel to ensure ITS compliance with Immigration University policies.
• Responsible for the ITS intern program appointments. Coordinates with the appropriate department managers and University associates to ensure student documents are processed for interns, hours are properly monitored and corresponds with supervisors on intern processing and procedures. Coordinates with the Career Center associate and ITS managers to track and monitor the hours worked by interns to ensure funding is charged against appropriate funding sources.
• Responsible for pulling and compiling the department's Actives and Cost Center reports in collaboration with the HR Reps overseeing the time entry processing. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments. In the absence of the Senior Administrative Specialist will assign workflow to Program Associate colleagues.
• Oversees and manages ITS HR records which includes supervising and directing the OPS and Work-Study employees responsible for providing clerical assistance to ITS Fiscal Operations, such as filing secure and confidential employee information, and other special projects, as assigned. Maintains knowledge of federal and state laws, university regulations, and ITS policies related to FSU Human Resources to ensure the department is effective, compliant, and consistent in HR matters recommending guidelines for improved effectiveness, as necessary. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note : a combination of post high school education and experience equal to six years.) Preferred Qualifications
• Experience with the practices and standards of human resources administration and employment.
• Effective communication, writing, critical thinking, and problem-solving skills.
• Ability to analyze, evaluate, and implement improvements in work processes and have OMNI / people soft experience. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.