Administrative services supervisor Jobs in Tallahassee, FL

Requisition No :  847868

Agency : Department of Law Enforcement

Working Title : ADMINISTRATIVE SERVICES MANAGER I - 71001989

Pay Plan : Career Service

Position Number :  71001989

Salary :   $66,950.00

Posting Closing Date : 03 / 05 / 2025

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ADMINISTRATIVE SERVICES MANAGER I

BUSINESS SUPPORT

OFFICE OF GENERAL SERVICES / SUPPORT SERVICES

PROPERTY AND FLEET MANAGEMENT

• Open-Competitive Opportunity

POSITION SUMMARY :

The Administrative Services Manager I reports directly to the General Services Manager in the Office of General Services, Support Services Section and is responsible for supervising members assigned to the FDLE Property and Fleet Programs. The incumbent in this position spends the majority of their time communicating with, motivating, training and evaluating members while planning and directing their work. This position has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommended such action.

DUTIES & RESPONSIBILITIES :

Specific duties include :

Directing departmental property management to include updates to property records and the annual inventory;

Ensuring department property custodians receive necessary training on property matters;

Directing the Fleet Management program to include additions, deletions, and updates to fleet records, tags / titles and other fleet administration functions;

Ensuring department leadership is provided with analytical reports on the status of the fleet and recommendations on the reassignment of existing vehicles and procurement of new vehicles;

Overseeing the filing of claims with insurance carriers, notification and coordination of incidents with DMS Risk Management, coordination of legal issues with General Counsel, activities involving insurance administration to include facilities and department owned tangible property, liability, and civil insurance;

Conducting advertisements for vacant positions, making selection recommendations, performing evaluations, and other personnel related functions;

Making recommendations to improve and enhance Support Services functional areas, polices and procedures;

Establishing procedures to achieve operational objectives by prioritizing assignments and establishing workloads; and

Analyzing issues and recommending solutions to management.

To be considered as a potential candidate, you must meet the minimum qualifications(s) listed below. Degrees must be from an accredited college or university as recognized by the U.S. Department of Education.

MINIMUM QUALIFICATIONS :

At least one year of relevant work experience recommended in one of the following areas :

State government experience with fleet management, to include the purchasing, outfitting, coordination of assignments, or administrative tracking of fleet.

State government experience with property / asset management.

KNOWLEDGE, SKILLS & ABILITIES :

Knowledge of methods of data collection and analysis and the ability to organize data into logical format for presentation in reports, documents, correspondence, and other written materials;

Knowledge of principles and practices of tangible property and asset management;

Knowledge of computer systems concepts;

Knowledge of internal control concepts;

Knowledge of the principles and techniques of effective verbal and written communications;

Ability to work independently;

Ability to utilize problem-solving techniques;

Ability to prioritize their own work assignments, while also being able to plan, organize, and coordinate the work activities of assigned employees;

Ability to communicate effectively verbally and in writing; and

Ability to establish and maintain effective working relationships with others, and to deal with people in a tactful and courteous manner.

BASE SALARY :

66,950.00

HOW YOU WILL GROW :

FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

OUR SALARY & BENEFITS :

Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE’s pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including :

State of Florida Tuition Waiver Program;

Paid holidays, vacation and sick leave;

HMO and PPO health insurance options with premiums starting as low as $50 per month;

25,000 in automatic life insurance coverage;

Multiple supplemental insurance options including : dental, vision, disability and more;

Paid maternity leave and parental leave following the birth or adoption of a child;

Pension and investment retirement plan options; and

Tax deferred medical and child care reimbursement accounts.

ABOUT OUR AGENCY :

The Florida Department of Law Enforcement (FDLE) employs more than 1,900 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here  for additional information about FDLE.

HIRING PROCESS :

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software / computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting.  You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. Future vacancies may be filled from this position advertisement.

BACKGROUND :

FDLE requires an extensive background process of all recommended applicants. The elements of a background include : financial credit check, criminal history of applicant and applicant’s immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting.   This information will be utilized to make the final hiring decision.

NOTES :

Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.

REMINDERS :

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website :   http : / / www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida hires only U.S. citizens and lawfully authorized alien workers.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.   Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here .  All documentation is due by the close of the vacancy announcement.