Administrative specialist Jobs in Chicago, IL

Provide administrative support to operations and human resources. Assist with payroll, training, and recruiting. Assist with the supervision of staff and team members, working one on one with upper management.

Job Duties

• Handles recruitment efforts for the Midwest Region. Post jobs on Indeed, screen candidates, and interview. Submit applications to HR for background checks and social security verification.
• Provides orientation to new employees with safety and employee policy training. Maintains employee files.
• Collaborate and assist in scheduling replacement personnel.
• Provides payroll support through electronic payroll systems on a weekly basis.
• Submit change of status updates for terminations, transfers, promotions, etc.
• Assist in entering and preparing Compu Clean reports. Create site specific inspections and pull reports for management team as necessary.
• Collaborate with management to pull data and compile information for account Quarterly Business Reviews.
• Track office events and sponsorships. Liaise with AP to process payments.
• Manage AR Report updates for the Midwest. Liaise with customer AP department on payment statuses.
• Upload invoices to customer approved platforms and track approval and payment progress.
• Distribute monthly safety training and maintain training log for each site. Upload monthly training on company tracking system.
• Handles office supplies, ordering and restocking.
• Completes other assignments and projects as directed.

Qualifications