Administrative Assistant

Job Title : Administrative Assistant

Location : Chicago, IL 60603

Duration : 12 months Assignment

Shift / Hours : 40hours / week, 8am to 5pm, M to F

Summary :

Under direct supervision responsible for providing administrative support to managers or other partners in the department.

Major Duties :

• Provides administrative support to senior managers or other partners in the department
• Composes and creates documents, spreadsheets and / or presentations
• Maintains and organizes paper and electronic files. Ensures confidentiality
• Handles all aspects of onboarding / offboarding contractors within the department
• Responsible for ensuring all desks in work area are operational; submits tickets to helpdesk for any issues and tracks to completion
• Regularly and directly assists the manager in performing analytics reporting and prepares various reports on recruiting, turnover, time tracking, distribution list maintenance.
• Execute under general supervision special assignments and tasks as assigned.
• Exercise discretion and independent judgment on matters relating to general administration.
• Schedules meetings and conferences; assists department head with calendar management
• Help organize department events, i.e. working lunches
• Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• Track and monitor expenses for the department
• May greet or assist clients and / or vendors
• Responsible for identifying and resolving problems within established guidelines
• Expected to use some initiative but refer more complex problems to supervisors / experts
• Works effectively as a team member but also independently
• To perform other general office administrative functions as required

Knowledge / Skills :

• Good oral and written communication skills are required
• Strong organizational skills; accuracy / attention to detail
• Analytical and problem solving skills are required
• Technical skills / systems knowledge : Microsoft Office is required (high use of Excel, require advanced knowledge of formulas and pivot tables)

Experience Required :

Previous administrative supportive experience or completion of professional administrative support training is required.

About : Established in 2004, SPECTRA FORCE is one of the largest and fastest-growing diversity-owned staffing firms in the US.

The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.

I. proprietary talent acquisition platform, robust ISO 9001 : 2015 / ISO 27001 certified processes, and strong and passionate client engaged teams.

We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India.

Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation.

SPECTRA FORCE is built on a concept of "human connection," defined by our branding attitude of NEWJOBPHORIA, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential.

Learn more at : http : / / www.spectraforce.com

Benefits : Benefits : SPECTRA FORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances.

Additional benefits SPECTRA FORCE offers to the eligible employees include commuter benefits, 401K plan with matching and a referral bonus program.

SPECTRA FORCE offers unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer : SPECTRA FORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws.

Please contact Human Resources at [email protected] if you require reasonable accommodation.