Box office manager Jobs in Chicago, IL

North Vending LLC is looking for an Office Manager to join our team in our Northbrook office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments. The ideal candidate will have prior experience as office or assistant manager working in an office supporting multiple levels of employees.

Responsibilities include but not limited to :

• Maintenance of Document Archive in Corporate Dropbox and Project Management Software
• Payroll, HR and bookkeeping record-keeping and coordination, new employee on-boarding and training
• Project documentation support to executive team : formatting and registering internal and externaldocuments, updating applicable task status, logging comments and content
• Maintaining and creation of complex co-related company and project calendars
• Assistance with travel arrangements, meeting room bookings, visas
• Keeping the company's filing system in order, assisting with implementation of new administration systems
• Adding applicable information into JazzHR, Zoho CRM, Teamwork Project Managementand other platforms and services
• Organizing and coordinating staff and external meetings, moderating on-site video-conferences, sorting and distributing incoming and outgoing post
• Meeting minute preparation and circulation in agreed timeframe and manner, logging applicabletasks into project management software
• Lead the way in using a variety of office equipment and software such as spreadsheets, emailing clients, databases, and IP secure encrypted communication protocols
• Creation, Control and Updates to preferred Supplier Database, Contacts Database, Client Database,Contracts Register / Database, Casework register
• Office and Accommodation search if applicable, issue resolution and conflict mitigation
• Set-up and control of facilities services, supplier research and vetting Recruitment and Screening ofpersonnel for US Operations
• Review and draft of job descriptions, posting of vacancies, screening candidates in recruitment channels,keeping the database of applicants
• Recruiter liaison and research, budgeting and cash-flow planning, placement of critical adverts in commercial platforms to enable US operations
• Ad-Hoc support to Marketing director with regards to EXPO and corporate Events
• Set-up and management of Media Alerts, circulation of summaries to executive and Project Teams

Skills :

Why North Vending?