Ehs specialist Jobs in Downey, CA

General Affairs Sr. Specialist

The General Affairs Sr. Specialist is responsible for managing workplace operations, facilities, safety compliance, insurance administration, and employee engagement programs across multiple office and warehouse locations. This role ensures a safe, efficient, and well-maintained work environment while supporting business operations, regulatory compliance, and company culture initiatives.

Essential Job Functions

• Insurance Administration
  • Manage corporate insurance programs, including General Liability (GL), Umbrella Liability, Commercial Auto, and Marine Cargo Insurance.
  • Serve as the primary liaison with insurance brokers for policy renewals, endorsements, claims support, and general insurance-related matters.
  • Coordinate the request, tracking, and distribution of Certificates of Insurance (COIs) in response to internal and external business needs.
  • Maintain insurance policies, certificates, and related documentation to ensure accurate records and ongoing compliance.
• Facilities & Office Management
  • Manage day-to-day facility operations for corporate offices and warehouses.
  • Coordinate office moves, furniture reconfiguration, and workspace planning.
  • Oversee repair and maintenance requests, including building systems, fire alarms, security alarms, and door access systems.
  • Support new office and store openings by coordinating facility-related activities.
  • Coordinate telecommunications and office infrastructure setup.
  • Conduct regular warehouse and facility inspections to ensure operational readiness.
• Lease & Contract Administration
  • Manage lease agreements and maintain related documentation.
  • Administer temporary staffing agreements and related contracts.
  • Maintain organized records for General Affairs contracts and documentation.
• Environmental Health & Safety (EHS)
  • Support Environmental Health & Safety (EHS) initiatives in partnership with the Risk Management team and CJ America.
  • Assist in coordinating annual workplace safety inspections, emergency drills, and safety training programs.
  • Maintain EHS training records and regulatory documentation and IIPP records for all office locations and corporate-owned stores.
  • Ensure compliance with applicable workplace safety regulations and internal safety policies.
• Employee Engagement & ESG Programs (Quarterly)
  • Plan and coordinate company events such as holiday celebrations, seasonal events, and employee engagement activities.
  • Develop and administer ESG social initiatives, including community service and volunteer programs.
  • Promote employee participation in corporate social responsibility activities.
• Expatriate Support (As Needed)
  • Assist expatriate employees with relocation and settlement support.
  • Coordinate administrative services to facilitate successful onboarding and integration.

Qualifications

• Bachelor's degree in Business Administration or a related field preferred.
• 5-7 years of experience in General Affairs, Office Administration, or a related corporate support function.
• Bilingual proficiency in Korean and English (written and verbal) is required.
• Experience coordinating facility operations, vendor management, office maintenance, lease administration, and corporate insurance programs.
• Familiarity with workplace safety regulations and experience supporting EHS programs and IIPP compliance is preferred.
• Experience supporting multi-site office, warehouse, or retail operations is preferred.
• Strong organizational, project management, and problem-solving skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills with the ability to collaborate effectively across departments and external partners.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
• Ability to work independently, exercise sound judgment, and maintain a high level of confidentiality.
• Physically capable of conducting inspections and carrying necessary equipment.
• Ability to lift and carry up to 25 pounds.