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Executive personal assistant Jobs in Tallahassee, FL

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Executive personal assistant • tallahassee fl

Last updated: 12 hours ago
Executive Assistant

Executive Assistant

OUCFL, US
Full-time
Information Technology OUC, we don’t just work – we’re building a bright future of innovation and transformation for future generations. This role of supporting the Vice President and Digital & Tec...Show moreLast updated: 30+ days ago
  • Promoted
PT VIRTUAL EXECUTIVE ASSISTANT - WORK FROM HOME

PT VIRTUAL EXECUTIVE ASSISTANT - WORK FROM HOME

VaVa Virtual AssistantsTallahassee, FL, United States
Full-time
Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll : Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills a...Show moreLast updated: 30+ days ago
Executive

Executive

HCLTechFlorida , USA
Full-time
As an Employee Experience team, we know that a positive employee experience is achieved by focusing on factors that contribute to employee well-being and professional growth.It recognizes that ever...Show moreLast updated: 30+ days ago
  • Promoted
FT VIRTUAL PERSONAL ASSISTANT (WORK FROM HOME)

FT VIRTUAL PERSONAL ASSISTANT (WORK FROM HOME)

LifeLearnTallahassee, FL, United States
Full-time
Administrative Assistant / Remote] - Anywhere in U.Up to $23 per hour / Benefits - As a Virtual Personal Assistant you'll : Organize communication via emails and phone calls; Provide customer servic...Show moreLast updated: 30+ days ago
  • Promoted
  • New!
P&C PERSONAL LINES ACCOUNT MANAGER

P&C PERSONAL LINES ACCOUNT MANAGER

GpacTallahassee, FL, United States
Full-time
Do you have a passion for helping clients protect what matters most to them? If so, we have an exciting opportunity for you to join our team as a Personal Lines Account Manager.If you're ready to t...Show moreLast updated: 12 hours ago
Personal Trainer

Personal Trainer

Super Heat FitnessTallahassee, Florida, United States
Full-time
Join Our Prestigious Team of In-Home Fitness Coaches - We only deliver results!.Tailor your own timetable and choose your preferred clients for a truly personalized coaching journey.No restrictive ...Show moreLast updated: 30+ days ago
Certified Personal Trainer

Certified Personal Trainer

YouFit GymsTallahassee, FL
Part-time
You will work closely with each client, complete 30-minute training sessions based on clients’ goals & capabilities, document the client's journey and ensure member success.Imagine a workplace wher...Show moreLast updated: 30+ days ago
Executive Administrative Assistant

Executive Administrative Assistant

Boys TownPrimary Location : Tallahassee, Florida
Full-time
Performs a wide variety of high-level administrative duties at an executive level and provides assistance to departmental staff, volunteers, and visitors. Leads the work of clerical staff.MAJOR RESP...Show moreLast updated: 30+ days ago
REMOTE - Personal Lines Sales Executive - 220 or 2044 License Required

REMOTE - Personal Lines Sales Executive - 220 or 2044 License Required

Brown & Brown InsuranceFL, USA
Remote
Full-time
Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. PREMIER is a division of Brown & Brown.Develop a full work...Show moreLast updated: 30+ days ago
Personal Financial Representative

Personal Financial Representative

Allstate BenefitsStatewide, FL, US
Full-time
Would you like to own a meaningful financial services practice under the Allstate brand?.Scale your existing practice with proven support, flexibility and access to new customers.We’re looking for ...Show moreLast updated: 30+ days ago
Executive Assistant

Executive Assistant

VirtualVocationsTallahassee, Florida, United States
Full-time
A company is looking for an Executive Assistant (Remote).Key Responsibilities Manage Executive's calendars, appointments, and expenses Coordinate travel arrangements and prepare itineraries Dra...Show moreLast updated: 18 days ago
Executive Assistant

Executive Assistant

AmeriBarTallahassee, FL, United States
Full-time
Provide administrative support to the executive team.Work closely with the executive team, clients, other partners and manage the flow of information with accuracy. Schedule meetings, contribute to ...Show moreLast updated: 7 days ago
Account Executive, Personal Injury - Jacksonville, FL

Account Executive, Personal Injury - Jacksonville, FL

AkuminFlorida Remote Worker
Remote
Full-time
This will include analyzing physician referral patterns to develop customer-level marketing plans, identifying opportunities to increase scan volume with existing referrers, and / or.Responsible for ...Show moreLast updated: 30+ days ago
  • Promoted
  • New!
PERSONAL LINES UNDERWRITER - REMOTE

PERSONAL LINES UNDERWRITER - REMOTE

WAHVETallahassee, FL, United States
Full-time +2
Note : This employer is open to candidates who want to work remote.Put your Insurance Experience to work FROM HOME!.Our unique platform provides you with. We created a welcoming place to work with f...Show moreLast updated: 12 hours ago
Personal Lines Account Manager

Personal Lines Account Manager

Acentria InsuranceTallahassee, Florida, USA
Full-time
Personal Lines Account Manager.The Personal Lines Account Manager is responsible for daily servicing of client including new and renewal business processing and maintenance of exceptional customer ...Show moreLast updated: 5 days ago
Personal Lines Client Service Assistant

Personal Lines Client Service Assistant

5HQ Hub International Florida, a Division of Hub International Midwest LimitedTallahassee, FL
Full-time
HUB International Limited (“HUB”) is the 5th largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefit...Show moreLast updated: 30+ days ago
  • Promoted
Account Executive

Account Executive

Joe Taylor Restoration IncTallahassee, FL, United States
Full-time
Are you ready to revolutionize the way businesses connect with top-tier services? We're seeking an Account Executive extraordinaire to join our dynamic sales team. If you thrive on building relation...Show moreLast updated: 3 days ago
Personal Lines Underwriter

Personal Lines Underwriter

Auto-Owners InsuranceTallahassee, FL
Full-time
We offer a merit-based work from home program based on job responsibilities.After initial training in-person, you could have the flexibility of work from home time as defined by the leadership team...Show moreLast updated: 30+ days ago
PERSONAL BANKER - FLOATER

PERSONAL BANKER - FLOATER

First BanCorpFL, US
Full-time
Ensure the branch production goals are met.Promote and service all the deposit products available at the bank and open all types of accounts, including checking, CDs, IRAs, Business Accounts and Sa...Show moreLast updated: 30+ days ago
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Executive Assistant

Executive Assistant

OUCFL, US
30+ days ago
Job type
  • Full-time
Job description

is presently seeking a Executive Assistant  to join the Information Technology OUC, we don’t just work – we’re building a bright future of innovation and transformation for future generations.

This role of supporting the Vice President and Digital & Technology leadership team is team-oriented in a fast-paced environment, including extensive scheduling and complex calendar management; partnership, and collaboration with multiple business units and administrative teams internal to D&T and across the Commission. This is a high-volume desk, with most days requiring in-person office hours.

OUC is an industry leader and the second largest municipal utility in Florida committed to innovation, sustainability, and our community. OUC’s mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions.

Join a team of visionary Change Agents, Strategists, and Community Ambassadors who understand the vital role of diverse experiences in powering creativity and industry OUC, each position contributes to the success and achievement of our goals. to learn more about what we do.

The ideal candidate will have :

  • Associate degree in Business, Office Administration or related field of study from an accredited college or university; Two (2) years of additional experience (as described below) may replace each year short of the education requirement
  • Minimum of five (5) years of increasingly responsible secretarial / administrative experience (required)
  • Minimum of one (1) year of experience supporting business operations in the area of assignment and / or business process improvement initiatives (preferred)
  • Experience in strategic planning and development
  • Proficient in managing multiple schedules and calendaring
  • Excellent communication and presentation skills
  • Effective writing capabilities

OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes to cite a few :

  • Competitive compensation
  • Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period.
  • OUC’s Hybrid Retirement Program includes a fully-funded cash balance account, defined contribution with employer matching along with a health reimbursement account
  • Generous paid vacation, holidays, and sick time
  • Paid parental leave
  • Educational Assistance Program, to include tuition reimbursement, paid memberships in professional associations, paid conference and training opportunities
  • Wellness incentives and free access to all on-site OUC fitness facilities
  • Access to family-oriented recreational areas
  • Paid Conference and Training Opportunities
  • Free downtown parking
  • Salary Range : $ - $ hour- commensurate with experience

    Location :  Reliable Plaza 100 W. Anderson St. Orlando, FL 32801

    Please see below a complete Job description for this position.

    Job Purpose :

    Responsible for providing administrative support for an executive or senior leader and Business Unit (BU) while performing complex and confidential administrative duties as they relate to the various divisions within the BU. May also be responsible for preparing and / or analyzing moderate to complex reports, preparing presentations, reviewing BU practices, policies and procedures, and making recommendations to management. Primary Functions :

  • Provide administrative support for the BU, including, but not limited to, responsibility for the completion and accuracy of documents, composition of routine correspondence, reading and routing mail, answering and forwarding calls, and addressing customers’ needs and inquiries;
  • Provide support to executive or senior leader with travel arrangements, calendar management, appointment / event planning and scheduling, and credit card billing and transactions;
  • Compile and assist in the preparation and review of presentations, financial reports, records, minutes, copies of correspondence or other printed material;
  • Take meeting notes and independently follow up on action items from the meetings;
  • Work with BU personnel to review contracts / agreements; provide support and tracking of purchasing activities related to document flow of approved documents, including bid proposals, contracts, agenda items, etc.; proofread contracts and prepare agenda Items;
  • Track purchase orders and advise on status to ensure BU funding requirements are met;
  • Analyze, review, and recommend process improvements to BU management;
  • Review invoices and advise business unit management of any adjustments for billing purposes; process invoices for billing of customers and vendors.
  • Interpret a variety of data and convert into complex spreadsheets for analysis;
  • Work on budget items under the direction of the executive or senior leader; identify, research, and explain budget variances;
  • Provide support to committees and project teams related to the BU;
  • Maintain highly confidential and sensitive information in the BU or department;
  • Keep office supplies inventory and order supplies as needed;
  • Perform other duties as assigned.
  • Technical Requirements :

  • Working knowledge of all, but not limited to, the following : o General office administration and management principles and practices;
  • Familiarity with all of, but not limited to, the following : o Budgeting and purchasing principles and processes (purchase orders and order requisitions);o Software applications ( JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console])o Related industry, organizational and departmental policies, practices, and procedures; legal guidelines, ordinances, and laws;
  • Strong organizational and work coordination skills;
  • Flexible in a fast-paced environment and able to adjust to multiple and changing priorities;
  • Exercise independent judgment, prioritization, and planning in daily activities;
  • Strong communication skills, both verbal and written;
  • Ability to : o Review and analyze work processes and BU data, and recommend process improvements;o Understand and apply governmental accounting practices in maintenance of financial records;o Effectively work with a variety of people at all levels of the organization;o Type 50 correct words per minute;o Accurately take meeting notes;o Make arithmetic computations using whole numbers, fractions and decimals, rates, ratios and percentages;o Use Microsoft Office Suite (Word, Outlook, Excel, etc.) and standard office equipment (computer, telephone, copier, etc.); Education / Certification / Years of Experience Requirements :
  • Associates Degree in Business, Office Administration or related field of study from an accredited college or university; Two (2) years of additional experience (as described below) may replace each year short of the education requirement
  • Minimum of five (5) years of increasingly responsible secretarial / administrative experience
  • Minimum of one (1) year of experience supporting business operations in the area of assignment and / or business process improvement initiatives, preferred
  • Certified Administrative Professional (CAP) or equivalent certification, preferred
  • Florida public notary license preferred Working Conditions : This job is absent of disagreeable working conditions. This job is performed in an office work environment. Physical Requirements : This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.).
  • OUC–The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations.

    EOE M / F / Vets / Disabled