Executive Assistant

Required Skills and Qualifications

• Minimum of 5-7 years' experience in an administrative support role, with ideally at least 3 years supporting a senior level executive
• Must be proficient in Microsoft Office applications - Outlook, Word, Excel, PowerPoint, and Visio
• Communicate effectively, both orally and written, to analyze data and prepare accurate and concise documentation. Solid understanding of English, grammar and punctuation
• Maintains office services by organizing office operations and procedures, reviewing and approving office supply requisitions, assigning and monitoring front desk functions. Monitors office supply budget.
• Coordinates all activities and service needs with property leaseholder.
• Manages all vendors providing services for Ruffin Road Suite D, including schedule management and issue resolution.
• Maintains organized and orderly workspace, may include oversight of executive's office, all meeting spaces, storage rooms and break rooms to ensure appropriate maintenance and housekeeping services.
• Strong organizational skills. Ability to execute tasks with minimal instructions, detail-oriented, self-motivated, and proactive
• Strong knowledge of administrative / office skills including procedures, policies and standards necessary within a corporate business setting
• Ability to triage and manage multiple priorities and handle time-sensitive issues
• Ability to effectively perform the functions and responsibilities of this position, while working with other employees and striving to achieve positive and rewarding results for the organization
• Ability to exercise mature and sound judgment. Ability to manage sensitive issues / materials and maintain strict confidentiality. Works independently under general instructions on a wide variety of special projects
• Frequently uses initiative and independent judgement in exercising discretion with those meeting the executives served. Readily adapts to existing political environment and organizational culture

Preferred Skills and Qualifications

Education :

Associate or Bachelor's Degree preferred.