Administrative Coordinator

Estimating Coordinator

Location :

Onsite - Carrollton, TX

Compensation : $70K+

Our client is seeking an organized and detail-oriented professional to provide administrative support to an estimating team within a fast-paced environment. This role involves coordinating proposals, managing documentation, and assisting with various operational tasks to ensure accuracy and efficiency.

Key Responsibilities :

Coordinate requests for proposals, document distribution, and tracking.

Assist with meeting scheduling and communication.

Maintain project and employee resumes for proposal requirements.

Prepare and manage prequalification documents.

Support project setup, coding, and compliance documentation (contracts, bonds, insurance).

Organize and streamline operational support documents and tasks.

Assist with presentation preparation for executive meetings.

Create and maintain detailed spreadsheets for departmental activities.

Perform additional administrative duties as assigned.

Qualifications :

Prior experience in a fast-paced environment.

Advanced proficiency in MS Word, Excel, Outlook, and Adobe Acrobat.

Strong time management and organizational skills.

Ability to work independently and prioritize effectively.

Excellent verbal and written communication skills.

High level of integrity and ability to handle confidential information.

Minimum 2 years of experience in a construction or HVAC-related administrative role (required).

High school diploma or GED required; Associate degree preferred.

Compensation & Benefits

Health, dental, and vision coverage

PTO and 401(k) with company match

Collaborative and professional work environment