Administrative Assistant

System Administrator

Are you passionate about delivering critical technology solutions to federal agencies and supporting their mission? Are you self-organizing, motivated, and client focused? We are looking for a System Administrator in support of a highly visible project with scope including JWICS service provision to local and enterprise customer bases around the world.

The Administrative Assistant will develop and maintain processes for onboarding and offboarding contractor personnel as well as aiding the Program Manager (PM), Contracting Officer's Representative (COR) and Program Management Office (PMO) with tracking of personnel data relevant to contract requirements (certifications, seating, training, and other administrative functions. The position is onsite, full time in San Antonio Tx.

Responsibilities :

• Provide administrative support to ensure efficient operation of the office
• Develop and employ onboarding / offboarding databases and processes to streamline contractors entry / exit from the program
• Collect employee data to use in the processing of Common Access Cards and computer account access paperwork
• Develop and maintain contractor and key government personnel telephone and email roster
• Coordinate with contract program manager and government oversight manager on the tracking of contract-required reporting items such as training, certifications, manning charts, and position data
• Answer and direct phone calls, take messages, and handle correspondence
• Organize and schedule appointments, meetings, and events
• Provide on-site manpower support to the PMO for annual conferences and supported TDYs
• Assist in the preparation of regularly scheduled reports (monthly status report, weekly manning statistics) and prepare properly formatted, accurate minutes for specified meetings
• Develop and maintain a filing system for important documents
• Update and maintain office policies and procedures
• Assist the program manager with monthly reporting requirements and data delivery

Requirements :

Preferred :

Salary : $60,000- $65,000 annually depending on experience This position primarily works standard business hours M-F, 7am-4pm. We will accept applications for this position until 10 / 17 / 2025 11 : 59 PM Aleut offers the following benefits to eligible employees :

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics.