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Administrative Assistant
Administrative AssistantClearance Jobs • San Antonio, TX, US
Administrative Assistant

Administrative Assistant

Clearance Jobs • San Antonio, TX, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant

Be a part of a first of its kind team utilizing DevSecOps technology to rapidly deliver capabilities to support a wide range of DoD missions in the heart of downtown San Antonio. You will be supporting a culture that transforms the future and protects the security of the United States. Take this opportunity to gain experience in an unclassified and classified environment obtain a security clearance, public sector experience, and support the mission of our military. The Administrative Assistant will provide receptionist services in addition to administrative, travel, clerical, and accounting support to program staff and keep official program records.

General Qualifications :

  • Proven track record of leadership of large initiatives
  • Dod and / or Air Force experience preferred
  • Pass a Tier 1 background investigation
  • High level of integrity and accountability
  • 3-5 years' experience with Microsoft Office (i.e Word, Excel, Outlook, & Power Point)
  • Eligible to obtain a Top-Secret Clearance if required
  • Available to work evenings, weekends, or holidays as required to meet business needs

Education :

  • Required Education : High School Diploma or Equivalent
  • Desired Education : Associate degree with a major in Business Administration or related field.

    • Certification(s) :

  • Required Certificate(s) : No records(s) available
  • Desired Certificate(s) : Microsoft Office Specialist (MOS)

    • Key Deliverables :

  • Identity, Credential, and Access Management (ICAM) Implementation and Support
  • Records Management Knowledge
  • Knowledge of federal acquisition process and terms
  • Knowledge of S&T knowledge management
  • Knowledge of technical editing
  • Knowledge of Microsoft 365 applications
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • SharePoint

    • Skills :

  • Skill with written and oral communication skills with a full mastery of the English language, including proper grammar and spelling.
  • Skill with telephone, verbal communications, Microsoft Office, listening, professionalism, customer focus, and organizational skills.
  • Skill with typing (40+ WPM).

    • Tasks :

  • Help with environment support, including basic technical setup, furniture arrangements, and office supply organization.
  • Provide front desk functions to serve visitors by greeting, welcoming, and directing them appropriately.
  • Notify company / program personnel of visitor arrival.
  • Direct and give instructions to visitors by maintaining employee and department directories.
  • Assist with on boarding of new personnel, to include in processing and contact information
  • Maintain security by following set procedures for verifying identity and access, managing the visitor logbook, and issuing and reconciling visitor badges.
  • Maintain safe and clean reception area by complying with procedures, rules, and regulations.
  • Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Provide administrative support, including telephone coverage, copying, faxing, supply control, and internal and external communications.
  • Maintain all general administrative support functions to the office to ensure efficient utilization of time and resources.
  • Responsible for keeping up with office inventory, including office, break area space, bathroom supplies and reordering as necessary.
  • Reordering supplies on demand at request of workers.
  • Researching costs to support inventory and communicating with vendors.
  • Checking and receiving all mail and packages.
  • Manage office reservation system.
  • Screen incoming calls and correspondence and respond independently when needed.
  • Administer office operations and provide staff with appropriate documents and records.
  • Schedule and organize calendar activities and organize activities, like meetings, travel, and office activities.
  • Prepare for, assist with, and manage office wide events, briefings, and VIP visits.
  • Assist in the preparation of meeting minutes, briefings, program abstracts, summaries, and analyses are required as well as standardizing briefing formats, weekly activity reporting, and directory structures.
  • Assist the company Program Manager with invoice payments, routing and processing as needed in a backup capacity.
  • Assist management team with Purchasing Cards coding, expense reporting queries and follow-ups, daily time collection, and other ad hoc activities as needed in a backup capacity.
  • Other duties as assigned.
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