Administrative Coordinator- IL- College of Pharmacy

Administrative Coordinator

The Administrative Coordinator, in the College of Pharmacy, Downers Grove Campus (CPDG), plays a pivotal role in supporting the Dean and faculty at the Downers Grove campus. This position is dedicated to delivering exceptional administrative and office support, ensuring the smooth operation of academic and faculty activities. Key responsibilities include monitoring communication channels, coordinating schedules, organizing meetings and special events, preparing reports, and maintaining academic records. The role requires a proactive approach to problem-solving, exceptional organizational skills, and the ability to handle multiple priorities with a high degree of professionalism. This position reports to the Dean of the College of Pharmacy.

Essential Duties and Responsibilities

General Office Support :

• Greet and assist visitors and answer phone calls / assist callers for the CPDG Dean's Office
• Support College of Pharmacy (COP) pages on Canvas and MWU / COP websites
• Oversee and organize the confidential filing system for student files, graduate files, and any additional files in the CPDG Dean's Office
• Order office supplies
• Perform check requests, purchase orders, etc. as needed
• Collaborate with staff on the Glendale Campus on projects and provide administrative support as needed
• Assist in the student and course evaluation process
• Communicate with external entities and affiliated groups
• Arrange for credit card payments as needed and provide documentation to pay and reconcile payments at the end of the month
• Other duties as assigned

Support to Dean and Associate Deans :

Student Support :

COP Event Planning :

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience :

Skills :

Physical Demands :

Work Environment :

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois, and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech-language pathology, biomedical sciences, and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the healthcare team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short / long-term disability, and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child / dependent care accounts. We offer a work-life balance with a competitive time off package including paid holidays, sick / flex days, personal days, and vacation days. We offer a 403(b)-retirement plan, tuition reimbursement, childcare subsidy reimbursement program, identity theft protection, and an employee assistance program. Wellness is important to us, and we offer a wellness facility on-site with a fully equipped fitness facility.

Midwestern University is an Equal Opportunity / Affirmative Action employer that does not discriminate against an employee or applicant based on race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke-Free Illinois Act (410 ILCS 82 / ). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

Qualifications :

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.