Medical Education Coordinator

Medical Education Coordinator

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location : Superior Street

Job Description

General Summary of Position Responsibility :

This position provides administrative support as it relates to the onboarding, maintaining and exiting of all trainees / students in the respective educational program affiliated with the assigned division and ensures compliance with all training requirements. The Medical Education Coordinator works closely with Divisional Leadership to provide comprehensive support to academic trainings that are focused on Pediatrics Residents.

Essential Job Functions :

• Collaborates with Division Leadership to coordinate the educational programs within their respective Division.
• Responsible for aggregating application materials from appropriate source, contact for residency applicants and trainees.
• Organize Divisional interview schedule with candidates and appropriate faculty, collection of evaluation materials and arrangement of appropriate candidate ranking for open positions.
• Point of contact for matched candidate and communication of onboarding paperwork for McGaw Medical Center and Lurie Children's Hospital
• Responsible for New Resident Divisional orientation and coordinating Department, McGaw Medical Center Orientation.
• Coordinates Maintenance of Stipend B form for returning resident(s), Resident(s) annual education activities in the New Innovations environment.
• Ensures annual visa paperwork is submitted (when applicable), administrative support for Resident(s) needs, maintain all training records for current and previous fellows.
• Processes graduating fellow sign-out sheet which includes completion of all outstanding clinical encounters, collection of Lurie disseminated property (lab coats, pagers etc).
• Primary recipient of requests for internal and external resident rotations which includes creating and maintaining a schedule of Division specific activities within the resident rotation block.
• Coordinates with Lurie Children's Medical Education Department as well as resident's home institution to assure appropriate institutional agreements are in place, capturing appropriate onboarding documentation (including licensure, insurance, employee health records, block schedules etc), schedule creation for rotation with Division, requesting appropriate systems access.
• Primary contact for changes to the resident rotation schedule and any Division specific requirements.
• Collaboration with the McGaw Medical Center including the data entry and maintenance of the New Innovations (fellowship training documentation software) platform.
• Completes the annual surveys to ACGME and McGaw Medical Center in collaboration with division leadership
• Collaboration with the Lurie Children's Medical Education Department to assure appropriate reporting metrics for the assigned area.
• Assists the educational program to follow the policies and procedures as outlined by the respective governing body (i.e. ACGME).
• Organizes and attends the Division's clinical competency committee, program evaluation committee and annual program review.
• Maintains area-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing / promotional materials.
• Manage the Divisional Trainee On-Line On Call Schedule, if applicable.
• Other duties as assigned.

Knowledge, Skills and Abilities :

General Understanding and Nature of the Position Description :

In accordance with the Americans with Disabilities Act, the above statements are intended to describe the general nature and level of work being performed by people assigned to this job classification. These statements are not intended to be an exhaustive list of all responsibilities, duties and skills of personnel so classified.