Purchasing Specialist- Callville Bay

Purchasing Specialist

The Purchasing Specialist is responsible for analytical reporting, volume allowance tracking, collections, and contract upkeep for the Purchasing department.

Essential Functions

• Organize, maintain, and track Broker and Manufacturer programs and contracts.
• Review and analyze Field Compliance to all Purchasing Programs.
• Assist in resolution of vendor/supplier issues.
• Enter and retrieve information using Excel and PeopleSoft.
• Assist in preparing specifications for all purchases, vendor selection for bids, and analysis of quotation for all major purchases.
• Prepare, review, analyze and process requisitions and purchase orders all procurement. As assigned, obtain quotes for stock and special order items. Research availability, quality, and pricing of equipment, services, and supplies.
• Assist in the development of specifications for equipment, products or substitute materials.
• Assist in developing, documenting, implementing and enforcing new policies and procedures, forms, programs, and trainings as directed.
• Answer phone and general e-mail inquiries for Purchasing Department. Field/answer all routine and non-routine questions.

Skill and Knowledge Requirements Include

• Bachelor's degree in Business Administration or related field preferred and 2-3 years experience in purchasing in a food and beverage environment. Accounting background is helpful.
• Willingness to learn and educate. A strong desire for continuous improvement.
• Ability to multi-task.
• High energy.
• Strong organizational and time management skills.
• Effective communication and organizational skills. Demonstrated talent for interacting with a wide variety of people; ability to effectively organize and coordinate multiple priorities; ability to problem solve.
• Proficient in MS Outlook, Excel (to include Vlook-up formulas), Word, and PowerPoint. PeopleSoft knowledge preferred.

Physical and Mental Requirements

• Ability to sit at a desk in front of a computer for the entire work day.
• Reading and writing work-related documents in English.
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
• Continually interacts with and receives verbal communication with other employees.
• Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.

Equipment Used

Standard office equipment (computers, phone system, fax, copiers, scanners, among others).

Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.

Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Our commitment to diversity, equity, and inclusion (DEI) embraces the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.