Accounting Assistant III

Pay Grade / Pay Range : Minimum : $19.33 - Midpoint : $24.18 (Hourly N5)

Department / Organization : 502702 - Campus Financial Affairs

Normal Work Schedule : Monday - Friday 8 : 00am to 5 : 00pm

Job Summary : The Accounting Assistant III maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry standards, current laws, and university policy as it relates to the financial affairs of the University. Provides guidance, trains, and / or may supervise entry-level Accounting Assistants.

Additional Department Summary : This position works in the College of Engineering to oversee the financials of a department and assist the Department Head, faculty, and other departmental and college personnel. Maintains financial ledgers and spreadsheets. Reconciles all departmental state and grant funds. Prepares monthly financial statements for department head and faculty members. Makes recommendations to the Department Head concerning budget matters and other departmental procedures. Works with various offices on campus regarding the departmental research and gift fund accounts, prepares all student Personnel Action forms, coordinates work assignments among other departmental staff and student worker(s), assists with onboarding tasks for new faculty and student hires, and numerous other tasks as necessary.

Required Minimum Qualifications : High school diploma or GED and four (4) years of accounting or bookkeeping experience; OR associate's degree and two (2) years of accounting or bookkeeping experience; OR bachelor's degree.

Skills and Knowledge : Excellent written and verbal communication, organizational, and customer service skills. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting, research and prepare comprehensive reports, work at a rapid pace with numerous interruptions, and demonstrate tact, versatility, and adaptability. Ability to recognize and maintain confidentiality of sensitive information. Ability to work independently, yet think and plan strategically as part of a team. Exceptional attention to detail and time management skills are critical, and the ability to prioritize and handle multiple tasks are essential. Knowledge of Microsoft Office products, including but not limited to Excel, Word, and Outlook.

Preferred Qualifications : Bookkeeping and / or accounting experience of reconciling budgets (state and / or grant funds), as well as experience using specific UA systems (Banner, Concur, Everest, Astra, CIM, CLSS, Slate, etc.) and knowledge of the University's financial accounting, purchasing, and travel policies and procedures.

Background Investigation Statement : Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity : The University of Alabama is an Equal Employment / Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC's Know Your Rights : Workplace discrimination is illegal poster.