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Contract Specialist - Office of Budget & Finance - UTK
Contract Specialist - Office of Budget & Finance - UTKTnentertainment • Knoxville, TN, US
Contract Specialist - Office of Budget & Finance - UTK

Contract Specialist - Office of Budget & Finance - UTK

Tnentertainment • Knoxville, TN, US
2 days ago
Job type
  • Full-time
Job description

Overview

The Contracts Office at the University of Tennessee, Knoxville invites applications for a full-time Contract Specialist. This position reports to the Director, Campus Contracts. The Contract Specialist reviews contracts to ensure adherence to laws, regulations, and university policies, assists with the administration of the contract process for the campus, provides training to departments, and assists in drafting contracts. The role analyzes legal terms and aspects of complex contracts and collaborates with vendors and outside parties to resolve contractual issues, identifying problematic terms to protect the interests of the University of Tennessee.

Responsibilities

  • Review and revise contracts for legal terms and compliance, including State and Federal laws, University policies, and other requirements in accordance with fiscal and state policies.
  • Identify problematic terms and exercise independent judgment.
  • Manage and process contracts through the university's contract system and obtain all necessary approvals internal and external to the university.
  • Identify Certificate of Insurance requirements and work with vendors to obtain necessary documents.
  • Verify debarred vendors; coordinate review of IT software agreements with the Office of Information Technology (OIT).
  • Respond to contract questions from vendors.
  • Work with department representatives on contract entry processes and workflow-related questions.
  • Perform data analytics on contracts for reporting purposes.
  • Assist in drafting contracts and memoranda for exceptions to policies.

Qualifications

Required Qualifications

  • Education : Bachelor's degree with a minimum of two years of experience in a professional office environment is required.
  • Experience : At least one year of experience interpreting and / or drafting technical or contract language is required.
  • Knowledge, Skills, Abilities :

    • Ability to exercise independent judgment.

  • Skills to organize and maintain an effective systematic work environment.
  • Ability to read and accurately interpret legal language, regulations, and policies.
  • Ability to negotiate contracts with third parties including attorneys and suppliers.
  • Ability to communicate effectively orally and in writing and maintain effective working relationships with third parties and university departments.
  • Ability to work under pressure to meet time sensitive deadlines for a high volume of detailed material.
  • Knowledge and skills to work in Microsoft Office, Adobe Pro or similar document readers, and contract software platforms.

    • Preferred Qualifications

  • Experience working in contract administration at an institute of higher education or governmental agency.
  • Knowledge of Tennessee law, contracting procedures, and standard insurance coverage.

    • Work Location

  • Knoxville, TN – in-person, on-site.

    • Compensation and Benefits

  • UT market range : MR10
  • Find more information on the UT Market Range structure (information is provided by the university)
  • Find more information on UT Benefits (information is provided by the university)

    • Application Instructions

    Interested applicants should submit an application with the following attachments :

  • Resume
  • Cover Letter
  • List of 3 Professional References
  • Any additional pertinent materials

    • About Us

    The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university serves more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university's tradition of leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the state and beyond. It holds a high level of research activity and collaborates with industry leaders and national laboratories.

    The Knoxville campus serves and recruits for UT Knoxville, including related institutes and services. UT Knoxville is committed to its employees and supports work-life balance, compensation, professional development, and a culture of involvement and engagement. The university emphasizes its land-grant mission and leadership in service, with recognition as a top employer in various national rankings.

    Apply today and join the Tennessee Volunteer community!

    Job Information

  • Job Identification : 5404
  • Job Category : Procurement
  • Posting Date : 10 / 09 / 2025
  • Job Schedule : Full time
  • Locations : 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

    • EEO / AA Statement / Non-Discrimination

    The University of Tennessee is an EEO / AA / Title VI / Title IX / Section 504 / ADA / ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or veteran status. Inquiries and charges of violation of Title VI, Title IX, Section 504, ADA, or ADEA should be directed to the EEO office. Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.

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