Administrative Specialist III - Purchasing

Administrative Specialist III

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Performs research and compiles data for special projects, reports or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives.

Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility.

Displays and reflects the culture, mission, vision, values, and direction of the department.

Regular and punctual attendance is required.

Maintains and monitors budget and all departmental records for Training and Travel.

Creates PO numbers and tracks and prepares report for number of purchase orders issued each month.

Receives information from Cooperative Contracts and prepares monthly usage report.

Accepts and documents all ITB, RFP, RFSO and RFQ submissions for solicitation public opening, ensuring that state statutes have been followed.

Assist Contract Administrators with Bond Verification and Payment and Performance Bond Requests.

High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required.

Specific certifications related to the area of assignment may be required for this position.