Administrative Assistant

Job Description

Job Description

Company :

At Cobalt Truck Equipment, we specialize in building and upfitting high-quality work trucks that meet the demands of hardworking professionals across multiple industries. Founded with a commitment to excellence and customer satisfaction, we’ve grown into a trusted partner for utility, service, and fleet vehicles throughout the western United States.

Summary

The administrative assistant is a key support to the Accounting Department, Branch Manager and local employees. This role is responsible for providing essential administrative and customer support, ensuring smooth day-to-day operations at the branch. Key duties include managing front desk operations, receiving and routing communications, handling mail and packages, and assisting with travel coordination. The position also supports various departments by reviewing orders, managing office supplies, and handling documentation such as invoices and customer forms. Additionally, the role involves job costing, vehicle expense reporting, and maintaining security systems. The individual in this position must be adaptable, detail-oriented, and proactive in supporting the team and ensuring operational efficiency.

Customer and Communication Support

• Cover front desk, receiving customers, visitors, and vendors.
• Receive, screen, and route incoming calls.
• Assist with travel coordination and bookings for location employees.
• Assist with customers' Credit Card Authorization Forms, Customer Credit Applications, New Customer Set Up Forms, W-9s, Title Information Forms, etc.
• Assist with coordinating company events and business meetings, including ordering food and services.
• Receiving payments as needed (if Parts / Service / Sales aren't available).

Administrative and Office Support

Compliance, Coordination, and Miscellaneous

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This position works in an office setting. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or type; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and sit for long periods of time. The employee must regularly lift and / or move objects up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time Hourly position. Days and hours of work are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. with an hour lunch, work hours can vary based on need.

Preferred Experience, Education and Skills :

Minimum Requirements

Benefits

Come work for a great team! Smarter | Faster | Less Down Time

Cobalt Truck Equipment is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We encourage all qualified individuals to apply.