Office Coordinator

Office Coordinator

The Austin Studio is searching for an Office Coordinator. The core responsibilities of the role include :

• Greet and welcome visitors with a friendly and professional demeanor, ensuring a positive first impression of Perkins&Will.
• Provide administrative support such as receiving and distributing packages, coordinates shipping and couriers, maintain calendars, print documents, and answer phone calls.
• Respond to inquiries from clients, customers, and employees, providing accurate information or routing them to the appropriate resources.
• Manage the reception area, ensuring it is clean, organized, and presentable at all times.
• Schedule and coordinate logistics for Lunch & Learns with reps.
• Assist in ordering / coordinating office supplies, food, coffee, and beverages. Assists with keeping kitchen clean, stocked, and organized.
• Assist with scheduling and coordinating office meetings / events and internal / external social gatherings or functions. Coordination of these functions can include sending out invites, studio furniture set-up and office tours.
• Provide administrative support to various departments, including document preparation, data entry, and shipping / courier.
• On occasion, coordinate and arrange travel accommodations and itineraries as required.
• Follow company procedures for security, health, and safety to maintain a safe working environment.
• Collaborate with Operations Director to ensure efficient operations and provide support as needed.
• Stay updated on company policies, procedures, and upcoming events to provide accurate information to visitors and employees.
• Adhere to professional and ethical standards, maintaining confidentiality of sensitive information.
• Additional administrative duties and tasks as assigned.

Qualifications :

At Perkins&Will we believe that inclusion spurs creativity, and that innovation is born from an engaged culture of diverse people and ideas. By moving beyond barriers and stereotypes of gender, race, color, religion, national origin, ancestry, age, medical condition, disability, sexual orientation, gender identity, veteran status; we are committed to building an organization that reflects the diversity of the communities and clients we serve.

Equal Employment Opportunity Statement

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy ("EEO"), which is part of the Company's Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.

Pay Transparency Nondiscrimination Provision

Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.