Assistant Project Manager

Overview :

Reports to : Principal, Project Manager, or Project Executive

FLSA Status : Full-Time, Salaried-Exempt

Normal Working Hours – Field : 7 am to 3 : 30 pm, or Office : 8 am to 5 pm, Monday through Friday, plus additional hours as required for completing project duties.

Position Objective : Responsible for assisting the project team with project administration, scheduling, project budgets, billing, etc. Build and maintain relationships with architects, clients, subcontractors, and other jobsite personnel.

Responsibilities :

• Develop and manage relationships with clients, subcontractors, and suppliers.
• Review, coordinate, distribute, and submit administrative paperwork as required.
• Maintain project schedule by assisting with creating and regularly updating the “progress schedule” with Superintendent and Project Manager.
• Assist with preparing all subcontracts and purchase orders.
• Assist with preparation and maintenance of project budgets alongside Project Manager and Senior Project Manager.
• Review and verify weekly invoicing through accounts payable and maintaining rental and tool logs for assigned projects.
• Review, coordinate, produce, and distribute RFI’s (requests for information) as required.
• Review and become familiar with owner contracts, subcontractor master agreements, purchase orders and subcontracts, all contract drawings, specifications, addenda, alternates, etc.
• Assist with preparation of schedule of values for monthly application for payment submissions.
• Assist with preparation and facilitation of all pre-construction meetings, Owner Architect Contractor (OAC) meeting agenda preparation, and weekly Subcontractor meeting agenda preparation.
• Assist with compiling and issuing complete approved set of documents to Superintendent including addenda, ASI’s, PR’s, submittals, etc.
• Prepare and track any reports and / or logs required by specifications – ASI, RFI, PR logs.
• Monitor the delivery of items provided by major vendors and subcontractors in conjunction with Project Manager and Superintendent.
• Produce, distribute, and close all items in pre-substantial completion punch list in conjunction with Superintendent.
• Assist with closeout document preparation, coordination, inventory, and submission of attic stock materials at project completion.
• Assist with compiling and archiving all job data upon completion of project.
• Track all warranty items on completed projects.
• Ensure job office and site is organized, clean, and presentable at all times.
• Assist Superintendents and Project Managers as required.
• Complete training requirements as assigned.
• Additional duties as required.

Qualifications :