Plumbing Office Administrator

Job Description

Job Description

Plumbing Office Administrator

Compensation : $40,000 – $75,000 annually

Schedule : Monday – Friday

Overview

We are seeking a highly organized and detail-oriented Administrator to support daily operations and ensure smooth business processes. This role is vital in managing billing, compliance, and administrative workflows, helping the company stay on track financially and operationally.

Key Responsibilities

Billing & Accounts : Process invoices, manage billing cycles, and track accounts receivable to ensure timely collections.

Permits & Compliance : Handle filing of permits and other required documentation to support field operations.

Utility Coordination : Call for utility locates and maintain records of confirmations.

Administrative Support : Perform general administrative duties, including filing, data entry, and recordkeeping.

Communication : Act as a point of contact for vendors, customers, and internal teams regarding billing or administrative inquiries.

Reporting : Maintain accurate logs, prepare reports, and assist management with project tracking.

Other Duties as Assigned : Flexibly support leadership and office staff in various administrative functions.

Qualifications

• Experience using Service Titan
• Previous administrative or office management experience preferred.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficient with computers, billing software, and Microsoft Office / Google Workspace.
• Strong written and verbal communication skills.

Benefits

Competitive salary based on experience ($40K–$75K).

Monday–Friday work schedule.

Opportunity for growth within a fast-paced, team-oriented company.

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