Senior Project Coordinator

Job Description

Job Description

Description

Arellano Associates (AA) is a specialized public outreach and communications consulting firm focusing on public infrastructure, transportation, and community planning programs throughout Southern California and beyond.

The Senior Project Coordinator (SPC) is a full-time position, which performs a variety of tasks

for public outreach, stakeholder engagement, project management and business development.

This position includes public interaction and direct client interaction as directed by project

leadership. This is a mid-level position with opportunities for ongoing growth within the

company.

Key Responsibilities

• Public Participation Plans : Assist with the development and implementation of public participation plans and community engagement strategies across multiple platforms—in person, event-related, and online using both written and electronic communication tools to provide clients with relevant and accurate public input.
• Content Development : Initiate and oversee the development and revisions of draft project content, including branding, key messages, collateral material, presentations, e-communications, websites, display boards / exhibits, social media content, and traffic advisories / construction alerts.
• Public Comments Protocol : Implement public comments protocol, including responding to stakeholder inquiries, monitoring feedback to social media postings and other digital engagements, managing vanity telephone lines and “helplines,” and maintaining records of public input and feedback.
• Notification Strategies : Devise and direct direct / digital public notification strategies, including public notices and documentation needed to provide project information and solicit public input.
• Supervision : Supervise junior staff in day-to-day performance of project tasks within allotted timeframes and budget parameters, ensuring quality control of work products.
• Vendor and Sub-consultant Management : Establish and supervise project-related vendor services and sub-consultants.
• Project Monitoring : Assist project management and senior staff with project monitoring, including project timeline, budget burn-rate, staff utilization, and status reports.
• Proposal Development : Assist with proposal development, including project history and approach, qualifications, scope, and budget information.
• Staff Productivity and Evaluation : Assist in monthly review of timesheets, staff productivity, and annual staff evaluations.

Skills, Knowledge and Expertise

Minimum Requirements