Executive Assistant (ID : 49637)

Job Description

Lakeshore Talent has partnered with an oil and gas company in downtown Denver to fill a high level Executive Assistant role supporting the CFO.

Salary : 80K - 105K depending on experience

Bonus : 25%

Benefits : Medical, dental, 401K and PTO that start on day 1!

Location : Downtown Denver, CO

Schedule : Monday – Friday, 8 : 00 AM – 5 : 00 PM (Possible Hybrid flexibility based on weekly priorities)

Parking : 0nsite Included

Overview

The Executive Assistant will provide high-level administrative support to the Chief Financial Officer (CFO) and serve as a key partner in managing daily operations, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, professional environment. The Executive Assistant will act as a liaison between the executive and internal / external stakeholders, ensuring seamless coordination and alignment across teams.

This position reports to the Administrative Manager and collaborates with a broader administrative team across multiple locations.

Key Responsibilities

• Manage complex and dynamic calendars, prioritize meetings, and coordinate schedules.
• Handle emails, calls, and other communications, prioritizing and routing correspondence appropriately.
• Prepare and edit presentations, documents, and reports for meetings and executive use.
• Plan and coordinate detailed domestic and international travel itineraries, including last-minute adjustments.
• Schedule and organize meetings, conferences, and events, managing all logistics from start to finish.
• Prepare meeting agendas, take notes, and follow up on action items.
• Ensure the executive is well-prepared with necessary materials and briefings.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and manage correspondence and responses on behalf of the executive.
• Maintain organized filing systems for contracts, documents, and confidential information.
• Process and reconcile expense reports.
• Support additional senior leaders as needed with administrative tasks.
• Perform other duties and special projects as assigned.

Required Skills & Competencies

Education & Experience

Interview Process