Accounts Receivable

Dept / Div : Finance / N / A                                                                                                                          FLSA Status : Non-Exempt

General Definition of Work

Performs intermediate administrative support work recording the City's receipts and maintaining logs, providing summaries for city departments, preparing city bills, reviewing bank deposit errors, performing data entry, preparing reports, maintaining records and files, and related work as apparent or assigned. Work is performed under the moderate supervision of the Deputy Controller.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

Records public and city receipts; maintains a written log for daily bank deposits.

Verifies back up and performs data entry; provides various summaries for all departments; separates Park Department administrative credit card payments into a separate summary and puts them aside for Active Net check arrival; marks checks as “cleared” in system on a monthly basis.

Receives and accepts Revolving Loan Fund (RLF) monies; prepares and completes RLF reports; files and maintains related documents; distributes to Infrastructure and Development and provides updates on loans.

Prepares various city bills for payment; provides invoices to vendors as needed.

Reviews, researches, and collects information for bank deposit errors then submits findings for corrections to the Deputy Controller.

Enters and submits budget transfers and adjustments for approval for all departments.

Assists Finance Department with preparation of annual budget and fixed assets spreadsheet.

Obtains titles, registrations, and insurance for all city owned vehicles; maintains copies and / or original records; maintains spreadsheet of Vehicle Identification Numbers (VINs) for insurance company; completes requisition for title fees for each department; obtains “Confidential” plates yearly for Police Department.

Obtains postage meter information; prepares monthly reports and distributes to each city department.

Distributes city-wide notices for online auction; collects all auction item information and enters into auction website; coordinates and maintains online auction with all city departments.

Answers switchboard; directs calls appropriately and provides general information to callers.

Performs other duties as assigned by supervision or management.

Knowledge, Skills and Abilities

Knowledge of accounting terminology, methods, procedures, and equipment; knowledge of standard office procedures, practices and equipment; knowledge of bookkeeping terminology and methods; knowledge of applicable federal, state, and local laws, rules, and regulations; knowledge of automated financial management software packages; record keeping principles and practices; knowledge of spelling and arithmetic; knowledge of cash-handling and ledger account reconciliation; knowledge of city regulations, policies, and procedures; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; ability to understand and   follow oral and written directions; ability to follow work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to accurately organize and maintain paper documents and electronic files; ability to manage and meet deadlines; ability to maintain the confidentiality of information; ability to provide thoughtful and thorough analysis; ability to demonstrate strong interpersonal communication skills; ability to handle multiple projects simultaneously and use good judgment in prioritizing work assignments; ability to research and interpret federal, state, and local regulations; ability to establish and maintain effective working relationships with associates, department heads and management, other departments, vendors, and the general public.

Education and Experience

High School diploma or GED and minimal experience in bookkeeping, working with general ledgers, accounting / finance duties in a professional office setting, or equivalent combination of education and experience. Associate degree preferred.

Physical Requirements

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting and using hands to finger, handle or feel, frequently requires speaking or hearing and occasionally requires standing, walking and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

None.