Legal Administrative Assistant

As a Legal Administrative Assistant, you will play a vital role in our legal team by :

• Welcoming clients and guests, providing excellent customer service by greeting them in person and on the telephone, and efficiently directing inquiries.
• Producing and organizing case-related information through transcribing, formatting, inputting, editing, and retrieving documents, while coordinating case preparation activities.
• Conserving attorneys' time by thoroughly reviewing and verifying correspondence, reports, and legal documents; drafting letters; conducting research; and gathering necessary information.
• Coordinating attorney schedules by planning conferences, teleconferences, and travel, while meticulously tracking court appearance dates, pleadings, and filing requirements.
• Communicating on behalf of attorneys to obtain important information and following up on specific assignments, knowing when to escalate matters.
• Documenting attorney billable hours and expenses to generate revenues and preparing detailed invoices, while tracking payments.
• Maintaining client confidentiality to foster trust and confidence within our legal practice.
• Organizing and maintaining filing and retrieval systems for easy access to historical records and evidence documentation.
• Managing office supplies by monitoring stock levels, placing orders, and evaluating new products for efficiency.
• Ensuring equipment is operational by performing preventive maintenance and arranging for repairs when necessary.
• Staying updated with industry knowledge through educational opportunities, professional publications, and networking.
• Enhancing our department and organization’s reputation by taking ownership of tasks and exploring new opportunities for growth.

The position is located at [insert address].