Associate Executive Admin Assistant

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestle USA, we're all working towards the same goal - to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity - and responsibility - to be there for every moment in our consumers' lives.

Joining Nestle means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

Position Summary : Join our dynamic team as an Associate, Executive Administrative Assistant, where you will play a crucial role in supporting our executive leadership. This position involves handling advanced secretarial, administrative, and confidential tasks with a high degree of independence and discretion.

Primary Responsibilities :

• Provide top-notch administrative support to business leaders, including managing calendars, addressing scheduling conflicts, and organizing appointments and meetings.
• Coordinate all travel and conference arrangements, including preparing itineraries, securing accommodations, and managing transportation details.
• Oversee expense reconciliation for assigned leaders, ensuring compliance with company policies.
• Demonstrate agility in prioritizing competing meetings, tasks, and projects.
• Manage on-site logistics for meetings and events, including booking conference rooms, arranging catering, and providing technology support.
• Maintain the division calendar, tracking internal and industry events and meetings.
• Order office supplies and equipment as needed.
• Assist with team support and coordinate activities such as department team-building events.
• Schedule and manage arrangements for meetings and events, including international meetings, ensuring all logistical details are handled.
• Manage sample requests and assist in POS development and fulfillment.
• Support team-specific meetings, such as staff meetings and town halls.
• Handle the purchase order process, ensuring timely payment to service providers.
• Process department invoices and maintain vendor files and audit trails.
• Collaborate with the broader Nestle Executive Assistant community on function-wide projects and provide temporary coverage for peers as needed.
• Perform other duties as assigned.

Required Education & Experience :

Essential Skills & Competencies :

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestle. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestle home.

The Nestle Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator : 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https : / / www.nestlejobs.com / privacy.

Job Requisition : 371357